Private Client Legal Secretary

Stour Bay Partnership Limited; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A prominent law firm in the City of London is seeking an experienced secretary to join their team. The role involves liaising with clients, preparing legal documents, and providing general administrative support. Candidates should demonstrate strong proficiency in Microsoft Office, excellent organizational skills, and the ability to work under pressure. The firm offers a hybrid working model, competitive benefits, and opportunities for professional development. Successful applicants will thrive in a dynamic environment and be self-motivated.

Benefits

Life Assurance

Health Insurance

Dental Scheme

Wellbeing Programme

Holiday Purchase

Flexible Working

Qualifications

• Exceptional client service skills with a passion for helping others.
• Ability to manage tight deadlines and high-pressure situations.
• Experience with Microsoft Office suite, especially Word and Excel.

Responsibilities

• Liaise with clients face-to-face and over the phone.
• Prepare and bind legal documents such as deeds and wills.
• Assist solicitors and fee earners with compliance and billing.

Skills

Client service

Adaptability

Confidentiality

Initiative

Proactivity

Time management

Teamwork

Typing speed

Tools

Word

Excel

SOS Connect

Diktamen

Nuance/Kofax

Teams

iManage

Job description

I have been instructed on a new permanent role working a law firm based at Chancery Lane. The role is working on a 1:1 basis but they will need to some flexibility to assist another solicitor. The hours are 9.30am-5.30pm and they do offer hybrid working (4 days in the office/1 from home)

The Role

The Department is looking to recruit an experienced and confident secretary to join the team of six secretaries.

• Your key duties will include, but will not be limited to:
• Liaising with clients both face to face and over the phone
• Preparing and sewing/binding deeds and Wills
• File opening and compliance support
• Assisting with electronic billing
• Assisting/supporting solicitors, accountants and other fee earners within the department
• Ability to work under pressure and meet tight deadlines
• General administrative duties
• Diary management
• Document management
• Maintaining all filing systems effectively
• Audio/copy typing, including digital dictation
• Assisting with electronic bibles

Key Skills

• Passionate and enthusiastic about providing exceptional client service.
• Copes effectively in demanding circumstances.
• The integrity to handle highly confidential information appropriately.
• Have the ability to use own initiative to adapt, and think laterally.
• The ability to pick up unfamiliar work quickly and be proactive.
• Self-motivated and goal focused, you will enjoy change and variety, and thrive under pressure.
• Technically advanced in Word and Excel.
• Experience of SOS Connect, Diktamen, Nuance/Kofax, Teams and iManage would be advantageous
• Self-motivated and able to organise own work with minimum supervision.
• Computer literacy
• Good time management, adopting a flexible approach to work.
• Demonstrates persistence and commitment to completing tasks and objectives.
• Delivers work output to the required standard.
• Attention to detail and quality of work.
• Ability to build and maintain working relationships with others and is seen as ‘approachable’.
• Operates effectively as part of a team.
• Willing to offer help to other colleagues to ensure efficient running of the department
• Fast and accurate typing speed (65 words per minute).
• Advanced Microsoft Office skills and strong evidence of business writing and numeracy skills.

Other Benefits

• 4x Life Assurance
• Permanent Health Insurance
• BUPA Medical Insurance (after completion of probation period)
• Medicash Cashplan Scheme (after completion of probation period)
• Bluecrest Health Assessment
• Unum Dental Scheme
• EAP Scheme
• Auto enrolment in the firm’s Group Personal Pension Scheme
• Discretionary Bonus Scheme and Introduction Bonus Scheme
• Interest free season ticket loan (after 3 months)
• Cycle to Work Scheme
• Holiday Purchase
• Wellbeing Programme