Private Client Legal PA

G2 Legal Limited; Scotland; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A national law firm in Aberdeen is looking for an experienced Legal PA to provide proactive support to partners and fee earners. Responsibilities include diary management, client interactions, billing, and general administrative tasks. Candidates should have a minimum of three years' experience in a comparable role. The firm offers a hybrid working model and a generous benefits package including a pension scheme and holiday allowances.

Benefits

Quality work-life balance

Group Life Assurance 4 x salary

Pension matched up to 5%

Bupa Scheme

Bonus Scheme up to 15% Salary

Critical Illness Cover

26 - 30 Days Holiday + Bank holidays

Cycle to Work Scheme

Travel Loan Scheme

Buy Sell Holidays

Qualifications

• Minimum three years' experience as a personal assistant in a comparable environment.
• Experience supporting a team of fee earners.

Responsibilities

• Assist a small team of fee earners with administration tasks.
• Manage diaries and organize meetings.
• Handle client and matter opening/closing.
• Oversee email accounts and manage inboxes.
• Produce and send invoices; manage billing.
• Arrange travel and manage itineraries.

Skills

Personal Assistant experience

Client management

Diary management

Billing and invoicing

Job description

Legal PA

Aberdeen

With a Focus on Private Client & Tax

A big four large national law firmis keen to bring in an experienced Legal PA to join its friendly team in Aberdeen.

The main purpose of the role is to help deliveringexceptional, proactive and experienced personal assistant support to a team of partners and fee earner.

Reasons it may be worth exploring further

• Quality work life balance with hybrid working 50% in the office
• Beautiful central office near Haymarket
• Group Life Assurance 4 x salary
• Pension matched up to 5%
• Bupa Scheme
• Bonus Scheme up to 15% Salary
• Critical Illness Cover
• 26 - 30 Days Holiday + Bank holidays
• Cycle to Work Scheme
• Travel Loan Scheme
• Buy Sell Holidays

Some of the day-to-day tasks & responsibilities

• You'd be asked to assist a small team of fee earners
• Handle client/matter opening and closing, including conflict checks, liaising with Finance/AML and creating engagement letters
• Manage diaries, check weekly/monthly commitments, book rooms, catering, IT support and communicate with attendees
• Oversee email accounts, including partner in boxes and those of absent fee earners; manage email storage and filing
• Attend team meetings, manage attendance, room setup and technology, take notes and ensure task completion
• Handle billing, payment and client fee portals
• Produce and send invoices; resolve queries and manage purchase orders
• Undertake filing/scanning, photocopying, binding and assist clients, as needed
• Arrange travel, manage itineraries, diaries and reclaim expenses
• Perform ad hoc admin tasks
• Liaise with support teams (Finance, Facilities, Reception, Marketing, IT)
• Provide support to the wider PA group as required

Do you have what it takes to be successful

• Three years' experiencegained within a comparable environment and at an appropriate level
• Existing experience being a personal assistant to a team and not just one partner / fee earner

Interested?

The hiring manager is keen to hire somebody fairly quickly given the demand they have in the team apply today to be considered by sending your CV.