Private client administrator

Capital Outsourcing Group Ltd; Malton; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

25 days annual leave + bank holidays

On site parking

Your birthday off

Death in Service scheme

Healthcare cash plan

Supportive team environment

Job summary

Capital Outsourcing Group Ltd is seeking a motivated Legal Assistant to join the Private Client Team in a friendly and professional legal environment in the UK. You will provide high-level administrative and legal support, delivering an outstanding client service and helping the department run smoothly.

Key duties include drafting and formatting documents, managing client files, keeping accurate records, handling calls, coordinating meetings and supporting billing and compliance.

Qualifications

• Experience ideally within a legal environment and an understanding of legal procedures.
• Excellent organisational and time-management skills.
• Demonstrates exceptional attention to detail.
• Confidentiality and compliance understood and observed.

Responsibilities

• Prepare legal documents and correspondence, including typing.
• Amend, format and proofread complex legal documents.
• Open, maintain and close client files in the case management system.
• Manage incoming/outgoing correspondence and filing systems.
• Welcome clients and handle telephone enquiries professionally.
• Manage diaries, appointments and meetings.

Skills

Administrative support

Attention to detail

Time management

Client communication

Telephone handling

Tools

Case management software

Job description

Are you an organised, proactive and motivated individual looking for an opportunity to develop your career within a friendly and professional legal environment?

We are looking for a dedicated Legal Assistant to join the Private Client Team. This is an excellent opportunity for someone with strong administrative skills, excellent attention to detail and a passion for delivering outstanding client service.

Working closely with our Legal Advisers and wider Private Client Team, you will play an important role in ensuring the smooth and efficient running of the department.

You will provide a high standard of administrative and legal support, helping to deliver an exceptional, personal service to our clients.

Benefits for the private client administrator include:-

• 25 days’ annual leave + bank holidays
• On site parking
• Your birthday off – because everyone deserves a day to celebrate.
• Death in Service scheme
• Healthcare cash plan
• A supportive team environment where your development and progression are encouraged.

Key Responsibilities for the private client administrator include:-

• Preparing legal documents and correspondence, including audio and copy typing.
• Amending, formatting and proofreading complex legal documents.
• Opening, maintaining and closing client files using a case management system.
• Managing incoming and outgoing correspondence and maintaining accurate filing systems.
• Welcoming clients and handling telephone enquiries in a professional and friendly manner.
• Managing diaries, arranging appointments and coordinating meetings.
• Supporting Legal Advisers with day-to-day administrative duties.
• Assisting with billing, invoices and financial administration.
• Handling confidential client information and sensitive documentation appropriately.
• Ensuring compliance with firm procedures and relevant regulatory requirements.

For the private client administrator, we are looking for someone who:

• Has experience ideally within a legal environment and an understanding of legal procedures.
• Has excellent organisational and time-management skills.
• Demonstrates exceptional attention to detail.
• Is confident communicating with clients and colleagues.
• Can work independently, use their initiative and manage competing priorities.
• Has a professional, approachable and empathetic manner.
• Enjoys working as part of a team and supporting colleagues.
• Understands the importance of confidentiality and compliance.
• Is enthusiastic about learning and developing their skills.

This is an opportunity to become part of a professional and supportive team where your contribution genuinely matters. You will have the opportunity to develop your knowledge, build your experience and play an important part in delivering the high standards of service our clients expect.