Primary School Administrator - MOR11368

Moray Council; United Kingdom; On-site; GBP 29,000; Part time

Job summary

A local education authority in the United Kingdom seeks an experienced administrator to support the Head Teacher and Senior Management Team. Responsibilities include managing administrative functions within the school and ensuring effective policies are maintained. The ideal candidate should have experience in clerical work and proficiency in Microsoft Office, along with strong organizational and customer care skills. The role requires flexibility and accuracy in a term-time schedule, offering a starting salary of £28,520.05 pro rata.

Qualifications

• High level of accuracy in work.
• Ability to use initiative in day-to-day tasks.
• Flexibility and adaptability to meet service needs.

Responsibilities

• Assist the Head Teacher and Senior Management Team with administrative policies.
• Manage general clerical and administrative functions within the school.
• Ensure effective management of the Seemis Management System.

Skills

Experience in administrative and clerical work

Typing / word processing qualification

Microsoft Office proficiency

Strong customer care skills

Effective organisational skills

Good numeracy and literacy skills

Ability to prioritise workload

Job description

Job Description

To ensure the effective administrative functioning within the school and to develop and implement administrative policies and procedures within the school.

Responsibilities

• Assist the Head Teacher and Senior Management Team in introducing, maintaining and reviewing administrative policies and procedures within the school.
• Provide appropriate financial information and administrative advice for the Head Teacher and the Senior Management Team within the school.
• Ensure the effective management and maintenance of the Seemis Management System within the school.
• Manage all general clerical and administrative functions within the school.
• Adopt procedures to ensure a safe working environment.
• Participate in the Council's Employee Review and Development Programme.

The Individual

• Experience in administrative and clerical work including financial management systems, composing letters/reports, record keeping, filing and dealing with the public
• Recognised typing / word processing qualification (eg typing RSA stages 11 or SCOTVEC Text Processing Certificates).
• Experience of Microsoft Office including software packages such as Excel, Access).
• High level of accuracy in work
• Ability to prioritise workload
• Ability to use initiative in day to day tasks
• Ability to participate as a team member
• Self confidence
• Self motivated
• Strong customer care skills and focus
• Effective organisational skills including time management
• Appreciation and acceptance of, and commitment to the importance of confidentiality
• Good knowledge of software packages – e.g. Microsoft Office / XP / Frontpage
• Ability to demonstrate a high standard of numeracy and literacy skills
• Flexibility and adaptability
• Willingness to accept direction/delegation
• Understanding of and ability to demonstrate key inter-personal skills, both on the telephone and face to face
• Approachability and willingness to help
• Discretion
• Flexibility to meet the needs and demands of the service

This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.

Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Re-advert of MOR11239 - previous applicants need not reapply

• Closing Date: 26 December 2025
• Starting Salary: £28,520.05 (pro rata)
• £15.13 per hour
• 13.5 hours per week - (47.15 week contract, i.e. term time working plus balance of days to be worked during school holiday periods.)

Working Pattern: Monday to Friday

For further information contact: Head Teacher, Dallas Primary School, telephone [phone], email [e-mail]