Pre-Award Support Officer

School of Computer Science and Engineering, Bangor University; Bangor; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A prominent educational institution in Wales seeks an Administrator in the Pre-award team to support the project administration and research governance. The ideal candidate will have excellent organisational skills, a minimum of 5 GCSEs, and proficiency in Microsoft Office. This full-time role offers flexibility to work remotely within the UK, with a closing date of 13-11-2025.

Qualifications

• Experience of working within an office/administrative environment.
• Experience of organising meetings and minute taking.
• Experience of undertaking project administration including financial support.

Responsibilities

• Provide effective clerical support for projects in REDD.
• Support the Pre-award Research Development Manager in applications.
• Manage incoming daily enquiries for the projects.

Skills

Good communication and inter-personal skills

Organisational skills

Attention to detail

Proactivity

Education

Minimum of 5 GCSEs at grades A*-C or NVQ Level 2

Tools

Microsoft Office applications

Job description

Overview

Applications are invited for the above full-time permanent post working in the Pre-award team in the Research, Enterprise and Development Directorate (REDD), supporting the delivery of the busy pre-award service. This will involve working closely with the Pre-award Research Development Manager and the Research Development Officer team and working directly with academics across the institution. The role holder will be responsible for the successful administration of projects which require central support. This will involve working with the Research Development Officers, academics and other key individuals across the University. The role may involve providing administrative support for operational procedures in REDD, as required. The ability to communicate in Welsh is desirable for this post. This role will be located on campus at Bangor. Through our Dynamic Working framework, there will also be the option to spend some time working remotely (although remaining in the UK) to support work life balance, which will be discussed further with candidates at interview. Applications may be considered on a part-time or job share basis. The successful candidate will be expected to commence as soon as possible.

Please note: Informal enquiries should be directed to Markus Gellesch: [e-mail]. Applications will only be accepted via our online recruitment website, jobs.bangor.ac.uk. Paper application forms are available by telephone for access issues due to disability.

Closing Date: 13-11-2025

Employer: Bangor University – Equal Opportunities commitment, Welsh Language Policy and overall equality & diversity statements are included below.

Main Duties and Responsibilities

The Pre-award team supports bid development and submission and then works with Post award for the management of project funding once secured. This role will also provide support for research governance, ethics and integrity.

• Reporting to the Pre-award Research Development Manager, and working as a part of the REDD team, provide effective clerical support for the range of projects and deliverables in REDD. This includes:
• Supporting the Pre-award Research Development Manager in the preparation and submission of applications using relevant project development tools (Worktribe) and ensuring approval procedures are followed.
• Ensuring project procedures and paperwork are compliant with funder requirements.
• Supporting the administration of projects which have budgeted REDD admin resource during the lifetime of the grant.
• Working with post-award colleagues regarding financial monitoring and reporting for projects.
• Ensuring REDD web pages are kept updated with latest information and appropriate detail, including application and reporting forms. Supporting social media activities.
• Ensuring different project promotional material is available and compliant with funder publicity requirements.
• Liaising with relevant parties to ensure external funding monitoring requirements, including quarterly reporting to funders.
• Providing administrative support to relevant committees and weekly project team meetings.
• Managing incoming daily enquiries for the projects and processing accordingly, including typing letters, reports and documents electronically for the relevant programmes.
• Maintaining local filing systems for projects and ensuring files required by staff and other stakeholders are available when required.
• Maintaining and updating local systems and/or spreadsheets as requested by the relevant Project or Line Manager.
• Organising meetings, drafting agendas, preparing papers, taking minutes and circulating as appropriate.
• Assisting the pre-award team with due diligence checks and budget development for grants and wider research governance, ethics and integrity administration.
• Supporting reporting outcomes requirements such as compliance with funder reporting using Researchfish.
• Assisting with organising project events and training.
• Liaison with external organisations as required in relation to the project(s).
• Undertaking administrative responsibilities in the team as appropriate (e.g. acting as Secretary to committees or task groups as required).
• Acting as an active member of the REDD, undertaking other duties as may be required from time to time and collaborating across the Directorate as required.

Other Duties and Responsibilities

• Participate in performance review and developmental activities.
• Comply with University equal opportunities policies, Dignity at Work and Study Policy and the Welsh Language Policy and Standards.
• Maintain a health and safety duty of care for self and others and comply with health and safety policies and risk assessments.
• Comply with applicable legal and financial policies and procedures and be aware of responsibilities in terms of legal requirements of the post.

Person Specification

Qualifications/Training

Essential

• Minimum of 5 GCSEs at grades A*-C (including English and Maths) or NVQ Level 2 in a relevant subject area or equivalent

Desirable

• NVQ Level 3 in a relevant subject area

Experience/Knowledge

Essential

• Experience of working within an office/administrative environment
• Proficient in the use of Microsoft Office applications (Word, Excel etc)
• Experience of organising meetings and minute taking
• Experience of undertaking project administration including financial support

Desirable

• Experience of working within a Higher Education environment
• Experience of dealing with external enquiries from businesses and other stakeholders
• Experience of working with databases and project admin systems
• Experience of updating websites and supporting social media
• Experience of developing and implementing administrative systems and procedures
• Experience of undertaking project monitoring activities

Skills/Abilities

Essential

• Good communication and inter-personal skills, with the ability to communicate effectively, both orally and in writing
• Able to communicate and develop effective relationships with colleagues at all levels of the University, as well as externally
• Excellent organisational skills and ability to handle a varied and demanding workload
• Accurate data entry and attention to detail
• Ability to be proactive and identify and recommend changes for improvement where appropriate
• Ability to work independently and demonstrate initiative
• Ability to manage workload, prioritise tasks and meet deadlines

Desirable

• Proven team working
• Ability to identify and link to other colleagues across the University to highlight non-project related opportunities

Other

Desirable

• The ability to communicate through the medium of Welsh is desirable for this role. If applicants are not able to speak/write in Welsh yet, there are opportunities to learn if the successful candidate wishes to do so.

General

The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We strive to develop a workforce from all sections of the community regardless of sex, gender identity, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We promote and facilitate the use of the Welsh language through our Welsh Language Policy. We comply with the Welsh Language Standards and are committed to equality of opportunity. You are welcome to apply for any job in English or Welsh and all applications submitted will be treated equally.

We are a member of Advance HE\'s Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University\'s policies, practices, and culture. We are proud to be a Disability Confident employer.

All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.

All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.

We have a legal responsibility to ensure that you have the right to work in the UK before you can start working for us. When you apply for this post you will be required to explain the basis upon which you believe you will be able to live and work in the UK legally on the commencement date of the role should your application be successful. If you do not have the right to work freely in any position in the UK already, any offer of employment we will make to you will be subject to you obtaining a right to work visa. The following link provides information on the various visa routes into employment and the eligibility requirements. If you are successful in your application we will discuss visa options with you at the time of making the offer of employment.

Please note that, in the event of applications being received from candidates on the University\'s Redeployment Register with a reasonable skills match to the post specification, these applicants will be given prior consideration.

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