Practice Assistant, Employment - (Part-time job-share - 0.4 FTE – Monday and Tuesday)

Baker & McKenzie Rechtsanwaltsgesellschaft mbH; City Of London; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading law firm in London seeks a part-time Practice Assistant for their Employment practice. You'll deliver administrative support, manage client intake, and coordinate schedules. Ideal candidates will have legal sector experience, strong communication skills, and proficiency in Microsoft Office applications. Join a collaborative team committed to excellence and inclusion in a diverse workplace.

Qualifications

• Experience in a legal or professional services environment is essential.
• Support for fee earners in Employment practice required.
• Experience with client intake and billing processes.

Responsibilities

• Coordinate tasks for fee earners and manage diaries.
• Provide client intake administration and billing support.
• Liaise with clients and manage documentation.

Skills

Experience in legal sector or professional services

Client intake and billing experience

Familiarity with Anti-Money Laundering (AML)

Proficient in Microsoft Office

Strong communication skills

Attention to detail

Ability to manage competing tasks

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Access

Microsoft Teams

Job description

Practice Assistant, Employment - (Part-time job-share - 0.4 FTE – Monday and Tuesday)

Business Services | London

Description

Practice Assistant, Employment (Part-time – Monday and Tuesday) will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents) with the Employment and Compensation practice group.

Main responsibilities:

• Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
• Provide billing support to attorneys
• Complex diary management, call handling, and meeting organization for external meetings (utilizes General Admin Services (GAS) for internal meetings
• Manage the in-box, assist with email filing into iManage, and support with hard copy filing
• Support client activities by being in direct contact with clients and their assistants
• Build and coordinate relationships with Service Centers, other BM secretaries, and teams
• Utilize and review materials from Service Centers to ensure efficiency and accuracy
• Document production for urgent jobs that are not suitable to be done by Document Services
• Liaise with courts and ensure accurate development of court documentation/bundles as required
• Provide administrative support at meetings, capturing outputs, and following up as needed; Action any assigned specific tasks/objectives as output of the meeting
• Support junior secretarial staff by acting as a mentor/buddy
• Undertake specific practice group tasks and requirements

Skills and experience:

• A good amount of experience working in a legal sector or other professional services environment
• Experience supporting fee earners or client teams within an Employment practice, including direct involvement with client intake, billing, and document management processes
• Familiar with Anti-Money Laundering (AML), Client due Diligence (CDD), and other compliance requirements relevant to Employment
• Proficient, through job-related training and work experience
• Proficient in using Microsoft Word, PowerPoint, Excel, Access, and Teams
• Able to problem-solve based on standard ways of operating
• Able to manage competing tasks and demands
• Proactively seek to upskill
• Able to establish and maintain effective working relationships; a team player
• Strong communication skills, both written and verbal
• A high level of attention to detail in completing assignments

Reports to: Secretarial Services Leader

Position type: In Market

Development framework: Business Services

About us

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world‑class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Additional Information

To Apply:

At Baker McKenzie, we welcome direct applications. Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or [e-mail]. Please review our Applicant Privacy Notice here. No agencies please – Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people – regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age – to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.