PPM Coordinator

Boden Group; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A facilities management company in the UK is seeking a Planned Preventative Maintenance (PPM) Coordinator. You will coordinate maintenance tasks, manage schedules, and ensure compliance with statutory requirements. Strong organisational and communication skills are essential, along with experience in a similar environment. Competitive benefits include holiday options and an employee rewards platform.

Benefits

33 days holiday

Employee rewards platform

Cycle to Work scheme

Qualifications

• Essential skills in organising and scheduling maintenance activities.
• Confident in using CAFM and Microsoft Office.
• Excellent communication skills to coordinate with teams.

Responsibilities

• Coordinate and schedule planned preventative maintenance tasks.
• Manage the PPM calendar for timely completion of works.
• Monitor progress of PPM activities and escalate issues.

Skills

Strong organisational and scheduling skills

Confident using CAFM/management systems

Excellent communication skills

Attention to detail

Ability to prioritise workloads

Tools

Microsoft Office

CAFM

Job description

Overview

re you looking for an opportunity to grow your skills within a business that prides itself on developing and empowering its people.

Boden Group deliver facilities maintenance services and project works to the Ministry of Defence and commercial clients at multiple sites in the South West and South East.

We're looking for a highly organised Planned Preventative Maintenance (PPM) Coordinator to join our team. This role is key to keeping our operations running smoothly.

Benefits

• 33 days holiday, inclusive of bank holidays.
• Option to Buy/Sell up to 5 days holiday per year.
• Employee rewards platform with discounts on shopping, leisure activities and utilities.
• Employee assistance program offering free counselling sessions.
• Employee Wellbeing portal
• Cycle to Work scheme and more

Main duties

• Coordinate and schedule all planned preventative maintenance tasks in line with statutory requirements and contractual obligations.
• Manage the PPM calendar to ensure timely completion of works by both internal teams and supply chain partners.
• Liaise with engineers, supervisors, and contractors to confirm attendance, access arrangements, and completion of scheduled activities.
• Ensure all relevant permits, RAMS, and authorisations are in place prior to works commencing.
• Monitor progress of PPM activities, escalating delays or issues to the relevant manager.
• Maintain accurate records of completed works, certificates, and compliance documentation within the CAFM system.
• Produce regular reports.
• Coordinate remedial works.
• Assist with procurement of parts and materials required for planned works.
• Work closely with site teams to ensure minimal disruption to operations during planned activities.
• Support audits, inspections, and client reviews by providing accurate data and documentation.
• Provide cover and support to the wider FM team during periods of absence or increased workload.

Required Skills and Abilities

Essential:

• Strong organisational and scheduling skills to manage multiple maintenance activities at once.
• Confident using CAFM/management systems and Microsoft Office.
• Excellent communication skills to work effectively with engineers, contractors and clients.
• Sharp attention to detail with solid record-keeping and reporting abilities.
• Able to prioritise workloads and meet competing deadlines.
• Proactive and adaptable, responding quickly to changing site requirements.

Desirable:

• Experience coordinating PPM activities in a facilities or maintenance environment.
• Background in MoD or other high-security sites.
• Familiarity with recognised maintenance standards (e.g. SFG20).
• Experience managing supply chain performance and KPIs.
• Knowledge of statutory and regulatory requirements for planned maintenance and FM.

Diversity and Inclusion

We actively encourage applications from all sections of the community, including carers, care leavers, people with disabilities, those not in education, employment or training (NEETs), and individuals from disadvantaged or underrepresented backgrounds. We recognise the value of a diverse workforce and aim to ensure our recruitment processes are free from bias and discrimination. If you require any adjustments during the recruitment process, please let us know and we will do our best to support you.

We look forward to hearing from you