Post Grad Administrator

London North West Healthcare NHS Trust; Southall; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare provider in Southall is seeking an organized and motivated individual to provide administrative support to the postgraduate education department. The candidate will act as a liaison for resident doctors, assisting with their training requirements and administrative tasks. Responsibilities include managing databases, supporting various teaching and training programs, and ensuring smooth operations of the postgraduate education center. Strong communication and organizational skills are essential for this role, making it an exciting opportunity to contribute to medical education.

Qualifications

• Highly motivated individual with a professional demeanor.
• Experience in managing data.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide administrative support to the postgraduate education department.
• Maintain databases of supervisors and trainees.
• Assist with training program execution and logistics.

Skills

Excellent communication skills

Organizational skills

Attention to detail

Data management

Ability to prioritize workload

Job description

An exciting opportunity has become available to join the Medical Education Department’s Postgraduate team at Ealing Hospital for a substantive role supporting delivery of postgraduate training and teaching programme and provides a great exposure to work with various clinical teams and colleagues across the trust.

We are looking for someone that will be highly motivated, be able to demonstrate a pleasant and professional manner when dealing with people, has excellent communication skills, previous experience with managing data, attention to detail, organisational and forward planning skills, be quick to learn and able to prioritise own workload with minimum of supervision.

The post holder will be responsible for providing organisational and management support to the delivery of resident doctor clinical placements, whilst working closely with Post Graduate administration team, Postgraduate Education Manager and Director of Medical Education and training programme directors. The role holder will act as a key point of contact within the trust for resident doctors and has an essential liaison function between the trust and relevant programme team within NHS England. The post requires a high level of self-directed work, great organisational skills, troubleshooting and the ability to deal sensitively with senior clinical and nonclinical staff.

The post holder will be part of the Medical Education Department’s Postgraduate Education team and reporting to the Postgraduate Education Manager. The post holder’s role will be to provide support to resident doctors, medical education manager, educational leads, and other team members of all aspects of medical education programmes and activities across the trust.

The successful candidate will be a main point of contact for resident doctors assisting with tasks supporting their training provision in the trust, including teaching, portfolio administration and corporate induction, and support of day‑to‑day administrate tasks within the education centre.

Key responsibilities of the job

• Provide an efficient and comprehensive administrative support to the postgraduate education department always maintaining a high professional standard when liaising with colleagues, resident doctors, consultants and other trust colleagues.
• Assist with the processing of study leave applications for trainees, Specialty and specialist doctors (SAS) and consultants.
• Maintain and oversee database of Educational and Clinical Supervisors – consultants supporting resident doctors, ensuring that their training is up to date.
• Develop and maintain a database of locally employed doctors (LEDs).
• Support and administer various teaching programmes: foundation, GP programme, as well as weekly multi-disciplinary Grand Round meetings, by booking a venue, recruiting speakers / presenters and ensuring that it is advertised appropriately.
• Provide administrative assistance to resident doctors’ corporate inductions, working closely with Postgraduate Education manager and other colleagues within the team.
• Support various training programmes as and when necessary, working closely with Postgraduate co‑ordinators, training programme directors and Postgraduate Education Manager.
• Administrate room bookings at the Postgraduate Medical Education Centre’s (PGME) lecture theatre and seminar rooms, keeping accurate and up to date records for PGME team as part of cross covering the centre’s facilities.

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:

• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

To view the main responsibility, please see the attached the Job Description and Person Specification.

This advert closes on Wednesday 11 Feb 2026