Post Grad Administrator | London North West University Healthcare NHS Trust

London North West Healthcare NHS Trust; Southall; On-site; GBP 22,000 - 30,000; Full time

Job summary

A healthcare organization in the United Kingdom is seeking an Administrative Support professional to assist the postgraduate administration team. Responsibilities include processing study leave applications, maintaining databases for supervisors and locally employed doctors, and organizing training programs. This role plays a crucial part in supporting the training of junior medical staff and will require excellent organizational skills. The deadline for applications is December 3, 2025.

Responsibilities

• Assist with processing study leave applications.
• Update and maintain a database of Educational Supervisors.
• Develop and maintain a locally employed doctor database.
• Organise weekly Grand Rounds and multi-disciplinary meetings.
• Provide administrative assistance for Foundation doctors' training programmes.
• Update trainee and supervisor records.
• Assist in organization & attendance records for Foundation teaching.
• Book lecture theatres and seminar rooms.

Job description

Job Overview

To provide an efficient, comprehensive and confidential administrative support service to the Postgraduate administration team and Medical Education Department, to ensure that all administrative duties required to manage and maintain Junior /Trainee Doctors across the Trust are delivered professionally and timely.

Responsibilities

• Assist with the processing of study leave applications for trainees, consultants and SASGs, including recording accurate information in study leave databases, preparing forms, and helping coordinate their progress through the approval and reimbursement processes.
• Update and maintain a database of Educational Supervisors and clinical Supervisors ensuring training is up to date.
• Develop and maintain a locally employed doctor (LED) database.
• Organise weekly Grand Rounds, administering a programme of multi-disciplinary Grand Round meetings, planning the programme, recruiting speakers/presenters, booking venues, and arranging publicity.
• Provide administrative assistance to support Foundation doctors’ training programmes, foundations documentation and progress monitoring, including e-portfolios. Assist in setting up, maintaining, and troubleshooting e-portfolios.
• Update trainee and supervisor records for the Trainer Census.
• Assist in the organisation & attendance records for Foundation teaching.
• Be responsible for booking PGME Centre’s lecture theatre and seminar rooms for both PGME and other departments’ use, keeping accurate and up-to-date records for the PGME team as part of cross‑covering the centre’s facilities.

Why Join LNWH

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond. Our team of more than 8,200 clinical and support staff serves a diverse population of almost one million people. We run major acute services at Northwick Park Hospital, St Mark’s Hospital, Ealing Hospital, and Central Middlesex Hospital.

As a university teaching NHS trust, we play a key role in training clinicians of the future and bringing the benefits of research to the public.

Application

To view the main responsibility, please see the attached Job Description and Person Specification.

This advert closes on Wednesday 3 Dec 2025.