Portfolio Analyst

King's College London; Greater London; Hybrid; GBP 55,000 - 75,000; Full time

Job summary

King's College London is seeking a Portfolio Analyst to join the Transformation Management Office. You will support governance, reporting and the delivery of transformation initiatives, working with the Portfolio Manager and TMO Support Officers across the portfolio.

The role focuses on creating governance papers, dashboards and forecasts, ensuring controls and continuous improvement. It also involves line management and cross-TMO collaboration.

Qualifications

• Experience as a TMO/PMO Manager or project manager in a complex environment.
• Ability to set quality standards for portfolio, programme or project delivery.
• Strong organisational and multi-tasking skills with multiple workstreams.
• Degree or equivalent qualifications; Prince2/MSP/Agile preferred.
• Excellent communication and stakeholder engagement across levels.
• Experience managing a team and performance development.
• Proficiency in MS Office, MS Planner, PPM, Excel, SharePoint, Power BI.
• Knowledge of the UK Higher Education sector.

Responsibilities

• Support governance by creating monthly papers for boards and quarterly reports.
• Prepare programme board packs and manage financial reporting.
• Develop and maintain portfolio, programme and project documentation and dashboards.
• Ensure adherence to governance frameworks and internal policies.
• Lead quality assurance activities and facilitate reviews and decision meetings.
• Line manage TMO Support Officers and drive continuous improvement.

Skills

PMO management

Portfolio/Programme management

Quality management

Stakeholder engagement

Team leadership

MS Office / Power BI

PPM tools (MS Planner, SharePoint)

UK Higher Education sector experience

Multi-tasking

Communication

Education

Degree or equivalent qualifications/experience

Prince2/MSP/Agile qualification

Tools

MS Planner

Power BI

SharePoint

Excel

PPM

Job description

The Portfolio Analyst role sits within the Transformation Management Office (TMO) and reports to the Portfolio Manager. The Transformation Office supports the senior leadership of the university in effective strategy execution, delivering a complex set of transformation initiatives and driving sustainable improvements to our core business. The TMO supports the delivery process including governance, tracking and monitoring, prioritisation, resource allocation, communication, and quality controls.

The Portfolio Analyst is part of a team working within the Transformation Management Office, supporting the Portfolio Manager and managing TMO Support Officers working across all projects that are part of the transformation portfolio providing day to day support for projects and the projects team.

About the role:

Governance & Reporting

• Supporting the Portfolio Manager with governance by creating monthly papers for boards, quarterly reports, preparing programme board packs for University Enterprise Governance and regular Portfolio financial management and reporting.
• Support the Portfolio Manager ensuring governance frameworks are adhered to, including regulatory requirements and internal university policies.
• Develop and maintain portfolio, programme and project management documentation and PPM tools.
• Implement and improve standards and processes, e.g. related to project planning, financial management, reporting, change control, risk management and quality assurance.
• Developing and maintaining portfolio, programme and project dashboards and reporting, tracking forecasting, milestone progress, and risk analytics to support strategic decision-making and ensure transparent and accurate reporting of portfolio, programme and project data.

Quality Assurance

• Co-ordinate quality assurance on project management processes, including audits, reviews, compliance checks, configuration management, ensuring all controls are adhered to.
• Prepare and facilitate progress reviews and key decision meetings and actively follow-up on agreements made during these meetings.
• Provide guidance during the financial forecasting (budget) process and proactively assist regular financial management and reporting.
• Line manage and guide TMO Support Officers who provide support to the delivery teams.
• Grow people and team competences of the TMO and support the continuous improvement of practices e.g. by driving, participating, leading and implementing cross-TMO improvement projects, lessons learned processes, identifying trends and areas for improvement.

This is a hybrid working role where the role holder will spend 2 days of their working week on campus and 3 days working remotely.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

About you:

To be successful in this role, we are looking for candidates to have the following skills and experience:

• Experience as a TMO / PMO Manager or practical experience as a project manager in a complex, multi-disciplinary environment.
• Experience of setting quality standards for either portfolio, programme or project delivery.
• Strong organisational and multi-tasking skills, with the ability to manage multiple workstreams simultaneously.
• A recognised portfolio, programme, project management qualification e.g. Prince2, MSP, Agile equivalent.
• Excellent communication and interpersonal skills, with experience of engaging stakeholders at different levels.
• Experience of managing a team including performance management and development of team members.
• Proficiency in MS office tool kits, project management tools e.g. MS Planner, PPM, Excel, SharePoint, Power BI.
• Knowledge, understanding and experience of working in the UK Higher Education sector.
• Education to degree standard and/or equivalent qualifications/experience.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

At King’s, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.

When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King’s guidance.

Artificial intelligence (AI) is evolving rapidly, and we recognise its growing role in professional work. Applicants may use AI tools to support preparation of their application, for example to research the role or structure written responses. However, applications must reflect the applicant’s own work and experience. AI tools should not be used during interviews or assessment activities unless this has been agreed in advance as a reasonable adjustment. Further guidance on the use of AI in recruitment can be found here.