PMO Coordinator - Property & Construction

Asda Stores Ltd.; Leeds; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading retail company in Leeds is seeking a PMO Co‑Ordinator to oversee multiple construction projects. The role involves managing project timelines, risks, and documentation while ensuring effective communication amongst various stakeholders. The ideal candidate will have strong project management experience in a fast-paced environment, alongside proficiency in tools such as Power BI and Microsoft Excel. The company offers a competitive benefits package, including a discretionary bonus and comprehensive wellbeing services.

Benefits

Discretionary company bonus

Company pension up to 7% matched

15% colleague discount

Access to wellbeing services

Excellent parental leave policies

Qualifications

• Experience in a construction, retail or similar fast-paced environment.
• Ability to manage multiple projects and deadlines.
• Experience in a cross-functional environment.

Responsibilities

• Create and maintain programme reports to update leadership.
• Organise and schedule meetings for project teams.
• Manage risks and escalate issues as necessary.
• Act as a liaison between project teams and stakeholders.
• Maintain project documents and official records.
• Assist in resource management for projects.
• Manage project management tools and systems.
• Identify opportunities for process improvement.
• Contribute to effective decision-making throughout project lifecycle.
• Analyse project data to inform business planning.

Skills

Project management experience

Excellent communication skills

Data management

Proficiency in Microsoft Excel

Knowledge of Power BI

Education

Qualification in PMO methodologies

Tools

Power BI

Job description

Overview

• Our Store Design and Planning teams have the exciting task of designing our stores of the future, ensuring Asda deliver the best shopping experience for our customers and ensuring operational excellence for our colleagues.
• In our Implementation teams, we work hard to build new stores, roll out store upgrades and deliver large scale asset replacement programmes across our retail and distribution locations, working closely with an extensive network of contractors, consultants and subject matter experts.
• Our Commercial and PMO team develops subject matter expertise in Quantity Surveying and Programme Management to ensure projects are delivered efficiently and cost effectively.

As PMO Co‑Ordinator you’ll be exposed to a fast paced, dynamic retail environment, exploring the different areas of Property. You’ll get the opportunity to visit sites across our estate and gain insight into the importance of Property as a key function to deliver for our customers and colleagues. You will truly understand the lifecycle of Property projects.

You will be responsible for managing various programmes of activity within construction workstreams, which may include new stores, remodel programme, category rollouts and operational efficiency projects to support Asda’s strategic growth targets. You will collaborate and build strong day to day relationships with multiple stakeholders including Property, Finance, Construction Managers, Contractors, Consultants, and other Project Managers / PMO’s to ensure projects are delivered on time and as per the agreed scope. You will be required to facilitate relevant internal Governance meetings, ensuring best practice is followed and compliance adopted.

Responsibilities

• Reporting: Ensure programme reports are maintained, consistently reviewed, and updated to supply accurate updates to the Property & Construction Leadership.
• Scheduling & Coordination: Organising and scheduling meetings for project teams, co‑ordinating calendars.
• Risk Management: Actively manage and where necessary, escalates risks, issues, and other dependencies, constructing suitable action plans to rectify and deliver the project (RAID).
• Communication: Acting as a liaison between project teams, project managers, and other stakeholders to share information, updates, and requests.
• Documentation & Record‑Keeping: Maintaining project documents, process maps, and official records, and ensuring they are up‑to‑date and accessible.
• Resource Management: Helping to manage resource requirements for each programme, highlighting constraints when alternative decisions are required.
• Tool & System Administration: Setting up and managing project management tools and maintaining systems, including Power BI.
• Process Improvement: Help to identify opportunities to drive efficiency and improve overall performance across workstreams.
• Governance and Standards: Deliver within agreed governance frameworks and processes, supporting effective and timely decision‑making and risk management across the lifecycle of projects.
• Data Management and Analysis: Utilise the data available and work with wider teams in the rollout of an interactive and live dashboard, providing a one source of the truth for all live activity within the estate. Undertake cross‑functional analysis of project and programme data looking at trends and informing business planning.

Qualifications

• You will have project / programme management experience, in a construction, retail or similar fast‑paced environment, and a good understanding of managing moving deadlines, multiple projects, and critical paths.
• A recognised qualification in PMO methodologies such as the APM certified PMO Practitioner Course, or working towards it is preferential.
• You will have delivered or supported change in a cross‑functional environment, by inspiring and influencing a wide network, building strong relations and networks with internal and external stakeholders.
• You will have the ability to persevere with significant change and challenges, finding creative ways to overcome barriers, and bounce back from setbacks.
• Have previous experience of managing data and creating reporting templates. Utilising data to identify risks and opportunities and to develop new ideas and concepts.
• You are innovative and are always looking for a way to continuously improve procedures to make them simpler, easier, and quicker for the team and end users.
• You will have excellent communication skills, both verbal and written.
• You must be proficient in the use of Microsoft Excel and ideally have previous knowledge of using Power BI.

Benefits

• Discretionary company bonus.
• Company pension up to 7% matched.
• 15% colleague discount in store and online.
• Free access to wellbeing services such as Stream, 24/7 virtual GP, counselling, health and dental cash plans and a 24/7 employee assistance helpline, alongside discounts across a range of services and activities, from airport parking, enhanced to theme parks and cinemas.
• Asda Allies Inclusion Networks – helping colleagues to make sure everybody is included and that our differences are recognised and celebrated.
• Excellent parental leave policies, including maternity & adoption leave, paternity leave, shared parental leave, neonatal care leave, and support for those doing fertility treatments.
• We want all colleagues to be able to bring their best and true selves to work, every day. Simply put, we want our colleagues to be Proud to be Asda and proud to be themselves.