PMO Analyst

Hellenic Investment Recovery Advisors (HIRA); Swindon; On-site; GBP 35,000 - 50,000; Full time

Job summary

A UK-based financial consultancy is seeking a proactive Portfolio Office Analyst to support IT change delivery. The role includes maintaining project data, analysing insights, and managing financial reporting within a PMO environment. Ideal candidates thrive in fast-paced settings and must have experience with project management tools like KeyedIn. Responsibilities include producing reports and ensuring governance across projects.

Qualifications

• Experience working in a fast-paced PMO or Portfolio Office (18 months+).
• Demonstrable experience with portfolio/project management tools, ideally KeyedIn.
• Strong organizational and stakeholder management skills.

Responsibilities

• Maintain accurate portfolio and project data for visibility across change initiatives.
• Analyse and present insights to support prioritisation and planning.
• Support project financial management including raising POs and invoice tracking.
• Produce reporting packs and dashboards for senior leadership.
• Provide core PMO support including planning and governance.

Skills

Analytical skills

Communication skills

Stakeholder management

Problem-solving

Tools

KeyedIn

Job description

Overview

We are seeking a proactive and detail-focused Portfolio Office Analyst to support the effective delivery of IT change across the organisation. You will ensure strong governance, accurate reporting, and high-quality portfolio insights that enable informed decision‑making at all levels.

Working within a multi-skilled PMO environment, you will support project and portfolio delivery through planning, analysis, risk management, financial tracking, and tool management.

Key Responsibilities

• Maintain accurate portfolio and project data to provide clear visibility of progress across all change initiatives
• Analyse and present insights that support prioritisation, planning, and delivery performance
• Identify and escalate risks, issues, and blockers impacting delivery timelines or outcomes
• Support project financial management including raising POs, invoice tracking, and reconciliation activities
• Administer and enhance the PPM tool (KeyedIn), ensuring quality and adoption across delivery teams
• Produce standard reporting packs, dashboards, and ad‑hoc analysis for senior leadership and governance forums
• Provide core PMO support including planning, governance, assurance, RAIDs management, decision‑support and change control
• Contribute to the improvement and embedding of project delivery processes, tools, and standards
• Deliver training, guidance and first‑line support to stakeholders on PMO processes and tools

Experience & Knowledge

• Experience working in a fast‑paced PMO or Portfolio Office (18 months+)
• Strong understanding of PMO services and project delivery lifecycles
• Demonstrable experience working with portfolio/project management tools - ideally KeyedIn
• Ability to manage multiple priorities with excellent organisation and stakeholder management skills
• Confident supporting financial reporting and project budget oversight
• Experience presenting information clearly to senior stakeholders
• Knowledge of both Waterfall and Agile delivery methodologies

Skills & Capabilities

• Excellent analytical skills with the ability to turn data into actionable insight
• Strong written and verbal communication skills
• High attention to detail while maintaining a portfolio‑level perspective
• Ability to influence stakeholders and gain buy‑in at all levels
• Proactive problem‑solver, able to work independently and use initiative

Behaviours

• Constructively challenges and asks the right questions
• Builds trusted relationships and works collaboratively across all business areas
• Makes well‑informed decisions balancing risk and business value
• Continuously looks for opportunities to improve performance and service
• Takes ownership and consistently exceeds expectations
• Encourages a positive, inclusive, and supportive team culture
• Acts with integrity and professionalism at all times

Ideal For Someone Who

Thrives in a PMO environment, enjoys working with data and delivery teams, and wants to influence meaningful change across a business.