Plant Hire Assistant

George Leslie Ltd; Barrhead; On-site; GBP 60,000 - 80,000; Full time

Job summary

A construction and plant hire company in Scotland is seeking a Plant Hire Assistant to support the efficient operation of the Plantyard Department. Responsibilities include managing stock levels, processing purchase orders, and collaborating with site teams. Ideal candidates should have strong organizational skills and experience in plant or construction administration. Proficiency in Microsoft Excel and knowledge of COINS is advantageous.

Qualifications

• Previous experience in plant, transport, or construction administration preferred.
• Understanding of procurement processes and cost coding.
• Knowledge of COINS or similar financial systems advantageous.

Responsibilities

• Support the efficient operation of the Plantyard Department.
• Manage stock control and processing purchase orders.
• Track plant and vehicle hire costs.

Skills

Organisational skills

Administrative skills

Proficient in Microsoft Excel

Communication skills

Attention to detail

Ability to work collaboratively

Tools

COINS

Document management systems

Job description

Purpose of the Role

The Plant Hire Assistant supports the efficient operation of the Plantyard Department by coordinating administrative processes, managing stock control, processing purchase orders, tracking plant and vehicle hire costs, and maintaining accurate records across all George Leslie sites.

Key Responsibilities

1. Stock and Consumables Management

• Process PPE, signage, and consumables requests from site teams.
• Maintain accurate stock levels through weekly checks and reordering as required.
• Liaise with suppliers to source and replenish items not held in stock.
• Record all stock usage and charge appropriately.

2. Procurement and Purchase Orders

• Raise and manage purchase orders for plant materials, consumables, and supplier invoices.
• Ensure all orders are correctly coded to contracts or stock accounts.

3. Hire and Damage Administration

• Liaise with site teams to confirm responsibility for damages and raise POs where required.
• Attend monthly damage review meetings with suppliers and account managers.
• Issue and track internal damage notifications and recovery charges via COINS.

4. Vehicle and Mileage Management

• Process monthly vehicle hire invoices and post to COINS.
• Distribute and manage monthly mileage submissions from all drivers via Microsoft Forms.
• Update mileage and fuel usage data in the Carbon Calculator to support sustainability reporting.

5. Support and Collaboration

• Assist the Plant Hire Controller with ad‑hoc requirements to ensure efficient day‑to‑day operations for both internal and external hires.
• Provide administrative and operational support as required to maintain smooth running of all plant and transport activities.
• Undertake any other reasonable tasks as requested by the Plant Administration Manager or Plant Hire Controller.

Key Skills and Attributes

• Strong organisational and administrative skills.
• Proficient in Microsoft Excel, COINS, and document management systems.
• Excellent communication and coordination skills.
• Attention to detail with a focus on accuracy and compliance.
• Ability to work collaboratively across multiple departments and sites.

Experience and Qualifications

• Previous experience in plant, transport, or construction administration preferred.
• Understanding of procurement processes and cost coding.
• Knowledge of COINS or similar financial systems advantageous.