Planning Coordinator

Fire Door Inspection Solutions; East Midlands; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Competitive Salary up to £30,000 per £

40 hours per week

25 days holiday + 8 bank holidays

Life assurance – 2x salary

Access to a discount portal

Training and career progression

Opportunity to develop your career

Job summary

Fire Door Inspection Solutions is seeking a Planning and Scheduling Coordinator to join our Mansfield-based operations team. You will take ownership of planning larger fire door and passive fire protection projects, coordinating joiners, materials, access and programme requirements from day one.

This newly created role offers real ownership and a clear path to progression as the business grows, with close collaboration to Project Managers, engineers and customers across the IDSL and PTSG Groups.

Qualifications

• Experience in planning, scheduling, coordination or resource management.
• Experience coordinating engineers, operatives or field-based teams.
• Knowledge of the fire door / passive fire protection industry.
• Strong organisation and communication skills.
• Confident liaising directly with customers.
• Ability to manage multiple projects and changing priorities.
• Good Microsoft Excel skills.
• Experience with planning, scheduling or ERP systems would be advantageous.

Responsibilities

• Planning and scheduling joiners and Project Managers across larger fire door and passive fire protection projects.
• Creating jobs on FDK360 following site surveys and ensuring all job information is accurate and up to date.
• Coordinating works from initial job creation through to completion.
• Ensuring the right joiners and Project Managers are allocated based on location, skills and project requirements.
• Making sure everything is in place before works begin, including labour, materials, access and programme requirements.
• Liaising directly with joiners and Project Managers to coordinate jobs, schedules and site requirements.
• Liaising with customers to agree programme dates, scheduled works and delivery requirements.
• Keeping customers updated on progress, changes, scheduled works or potential delays.
• Ensuring jobs are correctly updated and completed on the system.
• Completing accurate data entry and maintaining job and customer information.
• Working closely with Operations teams to keep projects running smoothly.
• Maintaining forward planning schedules and identifying upcoming resource requirements.
• Reviewing workloads and adjusting plans where priorities change.
• Helping to reduce unnecessary travel, downtime and operational delays.
• Supporting reporting and continuous improvement across the planning function.

Skills

Planning & scheduling

Coordination

Excel

Tools

ERP systems

Microsoft Excel

Job description

Planning and Scheduling Coordinator

Fire Door Inspection Solutions (FDIS) – part of the IDSL Group

Salary: £28,000–£30,000 per annum

Location: Mansfield | Full-time | 40 hours per week

Fire Door Inspection Solutions (FDIS), part of the IDSL Group, is looking for a Planning Coordinator to join our fast‑growing Operations team.

This is a newly created role, giving you the opportunity to take real ownership of the planning function and help shape how larger projects are coordinated as the business continues to grow.

Based within a busy, vibrant office environment, you’ll work closely with our Project Managers, joiners, operational teams and customers to make sure projects are fully planned, properly resourced and ready to deliver from day one.

You’ll be responsible for coordinating joiners across larger fire door and passive fire protection projects, ensuring the right people, materials, access and programme requirements are in place.

The ISDL Group also manufactures its fire doors in-house, giving the business greater control over quality, supply and project delivery, and giving you the opportunity to work closely with both operational and manufacturing teams.

You’ll act as a key link between our internal teams and customers, keeping projects organised, communication clear and works progressing smoothly from initial planning through to completion.

If you’re organised, proactive and enjoy being the person who keeps everything on track, this is a great opportunity to join a growing business and really make the role your own.

What You’ll Be Doing

• Planning and scheduling joiners and Project Managers across larger fire door and passive fire protection projects
• Creating jobs on FDK360 following site surveys and ensuring all job information is accurate and up to date
• Coordinating works from initial job creation through to completion
• Ensuring the right joiners and Project Managers are allocated based on location, skills and project requirements
• Making sure everything is in place before works begin, including labour, materials, access and programme requirements
• Liaising directly with joiners and Project Managers to coordinate jobs, schedules and site requirements
• Liaising with customers to agree programme dates, scheduled works and delivery requirements
• Keeping customers updated on progress, changes, scheduled works or potential delays
• Ensuring jobs are correctly updated and completed on the system
• Completing accurate data entry and maintaining job and customer information
• Working closely with Operations teams to keep projects running smoothly
• Maintaining forward planning schedules and identifying upcoming resource requirements
• Reviewing workloads and adjusting plans where priorities change
• Helping to reduce unnecessary travel, downtime and operational delays
• Supporting reporting and continuous improvement across the planning function

What We’re Looking For

• Previous experience in planning, scheduling, coordination or resource management
• Experience coordinating engineers, operatives or field-based teams
• Knowledge of the fire door / passive fire protection industry
• Strong organisation and communication skills
• Confident liaising directly with customers
• Ability to manage multiple projects and changing priorities
• Good Microsoft Excel skills
• Experience with planning, scheduling or ERP systems would be advantageous

What We Offer

• Competitive Salary up to £30,000 per annum
• 40 hours per week
• 25 days holiday + 8 bank holidays
• Life assurance – 2x salary
• Access to a discount portal
• Training and career progression opportunities
• Opportunity to develop your career within FDIS and the wider PTSG Group

About Fire Door Inspection Solutions, IDSL and PTSG

Fire Door Inspection Solutions provides specialist fire-door inspections, maintenance, repairs and replacements across the UK.

Fire Door Inspection Solutions is part of IDSL Group, which brings together Integrated Doorset Solutions, Fire Door Inspection Solutions, Hartland Fire and Fire Doors Rite. Together, these businesses provide an end-to-end service covering the manufacture, installation, inspection, maintenance and compliance of fire doors and doorsets.

IDSL Group is now part of PTSG, one of the UK’s leading providers of specialist services. PTSG employs more than 4,000 specialists, supporting over 90,000 customers across approximately 200,000 buildings.

Joining Fire Door Inspection Solutions means becoming part of a specialist team while gaining the stability, resources and career opportunities available across the wider IDSL and PTSG Groups.

Equality, diversity and inclusion

We are committed to creating an inclusive workplace where everyone is treated fairly, respected and able to fulfil their potential. We welcome applications from people of all backgrounds and make employment decisions based on ability, suitability and the requirements of the role.

As a Disability Confident employer, we are committed to removing barriers and supporting talented people with disabilities throughout the recruitment process and their careers.

Armed Forces Covenant

PTSG Group is proud to support the Armed Forces community and has formally signed the UK Armed Forces Covenant.

We recognise the valuable skills that members of the Armed Forces community can bring to our organisation. We guarantee an interview to ex-Forces applicants who meet the minimum criteria for the role.