Planning Coordinator

Oceaneering; Aberdeen City; On-site; GBP 38,000 - 58,000; Full time

Job summary

Oceaneering seeks a Planning Coordinator to coordinate repair and maintenance activities in the workshop, ensuring strong interfaces between business segments and functions. You will foster relationships across departments to streamline processes, mitigate disruptions, and support efficient execution of workshop activities.

The role emphasizes collaboration with Production Managers, Technical Specialists and service groups to manage work orders, PIDs and material flow, while prioritising risk

Qualifications

• LEAN production experience in a complex workshop.
• APM PMQ certification or higher.
• Proven ability to plan, manage risk and stakeholders.
• Excellent negotiation and communication skills.
• Strong multitasking and organisational abilities.
• Experience with cross-functional collaboration.

Responsibilities

• Attend project kickoff meetings to ensure workshop input criteria is fully understood and met.
• Monitor & manage Service Request Inbox in conjunction with Production Manager, Technical Specialist & Service Excellence Groups
• Review Service Request scope of work accuracy prior to creation of work order & or PID
• Create, maintain, monitor & manage work order & or PID flow for all workshop activity
• Process technical work scope via initial Service Request including cost, time, resources & parts/materials
• Daily maintenance of work orders & PIDs
• Identify and provide all applicable documentation relevant to work scope
• Assist Production Manager with additional work order / PID requirements
• Work with Technical Specialist to create, maintain & monitor asset maintenance task templates
• Ensure all initial known parts & materials from task template/service request are added to work order / PID
• Support Junior Planning Coordinator in monitoring and managing part and non-part numbered parts
• Monitor & manage workscope variation requests via the Request Form process
• Manage all 3 rd party requirements associated with WO / PID activity
• Identify areas of technical or procurement risk and/or schedule conflict to Production Manager and Master Scheduler in a timely manner
• Provide solutions to minimize critical path delays
• Managing material coordination by ensuring the timely availability of equipment, parts, and consumables to align with the "clean to start" methodology
• Develop product knowledge of parts and materials associated with items used on ROV system and associated tooling
• Participate in all HSEQ initiatives
• Participate in daily workshop meetings (toolbox talks, safety stand downs etc.)
• Where appropriate raise non-conformance reports to follow up discrepancies found within processes
• Develop product knowledge of assigned items and commodities
• Champion continuous improvement for the purpose of refining relevant processes
• Promote and encourage communication between all stakeholders

Skills

Critical thinking

Project planning

Resource planning

Risk management

Stakeholder management

Negotiation

Communication

Organizational skills

LEAN environment

Multitasking

Education

APM PMQ certification

Tools

MS Office

PeopleSoft ERP

Job description

Job Description

The primary responsibility of the Planning Coordinator is to coordinate all activities related to repair and maintenance within the workshop. Ensuring that critical interfaces between business segments and functions are effectively developed and maintained. By fostering strong working relationships across these key areas, the Planning Coordinator aims to provide efficient and cost-effective support to all stakeholders. The position involves close collaboration with various departments to streamline processes, mitigate potential disruptions, and enhance overall operational efficiency, thereby contributing to the smooth and successful execution of workshop activities.

Job Description

The primary responsibility of the Planning Coordinator is to coordinate all activities related to repair and maintenance within the workshop. Ensuring that critical interfaces between business segments and functions are effectively developed and maintained. By fostering strong working relationships across these key areas, the Planning Coordinator aims to provide efficient and cost-effective support to all stakeholders. The position involves close collaboration with various departments to streamline processes, mitigate potential disruptions, and enhance overall operational efficiency, thereby contributing to the smooth and successful execution of workshop activities.

Functions

RESPONSIBILITIES

• Attend Project kick-off meetings to ensure workshop input criteria is fully understood and met.
• Monitor & manage Service Request Inbox in conjunction with Production Manager, Technical Specialist & Service Excellence Groups
• Review Service Request scope of work accuracy prior to creation of work order & or PID
• Create, maintain, monitor & manage work order & or PID flow for all workshop activity through the following –
• Process technical work scope via initial Service Request including but not limited to cost, time, resources & parts/materials.
• Daily maintenance of work orders & PIDs.
• Identify and provide all applicable documentation relevant to work scope.
• Assist Production Manager with additional work order / PID requirements.
• Work with Technical Specialist to create, maintain & monitor asset maintenance task templates.
• Ensure all initial known parts & materials from task template/service request are added to work order / PID.
• Support Junior Planning Coordinator in monitoring and managing part and non-part numbered parts.
• Monitor & manage workscope variation requests via the Request Form process.
• Manage all 3 rd party requirements associated with WO / PID activity.
• Identify areas of technical or procurement risk and/or schedule conflict to Production Manager and Master Scheduler in a timely manner. Provide solutions to minimize critical path delays.
• Managing material coordination by ensuring the timely availability of equipment, parts, and consumables to align with the "clean to start" methodology.
• Develop product knowledge of parts and materials associated with items used on ROV system and associated tooling.
• Participate in all HSEQ initiatives.
• Participate in daily workshop meetings (toolbox talks, safety stand downs etc.)
• Where appropriate raise non-conformance reports to follow up discrepancies found within processes.
• Develop product knowledge of assigned items and commodities.
• Champion continuous improvement for the purpose of refining relevant processes.
• Promote and encourage communication between all stakeholders.

Required

QUALIFICATIONS

• Strong demonstrated critical thinking and logic skills with proven track record of success in a complex production and assembly LEAN environment.
• Demonstrable knowledge of the following gained through APM PMQ certification or higher-
• project planning
• resource planning
• risk management
• managing stakeholder conflict
• Excellent negotiating, communication (verbal and written) and organizational skills.
• Handling of multiple tasks and responsibilities in an effective and efficient manner.
• Finding solutions to facilitate continuous improvement.

DESIRED

• Knowledge of ROV systems and tooling maintenance regimes
• Knowledge of 6S and lean principals.
• Strong written and oral communication skills.
• Knowledge of MS Office and PeopleSoft ERP System.
• Ability to work with cross-cultural organizations and groups.

Knowledge, Skills, Abilities, And Other Characteristics

• Ambassador for change
• Promotes the use of open and honest feedback.
• Able to define requirements to ensure "right first time."
• Able to develop and maintain effective working relationships with key stakeholders.
• Capable of working in challenging and dynamic environments.
• Pursues continuous personal development.

About Us

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.