Planning Co-Ordinator

Manpower UK - RISE; Hythe; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading staffing agency is currently seeking a Planning Coordinator for a full-time, on-site position in Fawley, UK. The successful candidate will manage planning tasks, develop plans for maintenance activities, and work closely with business areas to ensure the efficient execution of projects. Strong communication skills and technical knowledge are essential for this role. Competitive compensation and the opportunity to work on a temporary ongoing contract are offered.

Qualifications

• Experience in planning and scoping technical work.
• Ability to work under pressure with high customer service expectations.
• Field craft or trade experience.

Responsibilities

• Owns SAP backlog and qualifies scoping for metal repairs.
• Develops and maintains plans for multiple business areas.
• Produces accurate cost estimates and supports annual plans.

Skills

Good communication skills

Technical knowledge

Adaptability

Interpersonal skills

Planning aptitude

Education

Craft apprenticeship

Tools

SAP

Job description

We are currently recruiting for a Planning Coordinator. This is a full time position based in Fawley. The successful candidate will work on a temporary on‑going contract with our client. This is based on‑site no remote working.

Role in the organisation

• Owns SAP backlog of work including AMP and F/F for designated areas in the business.
• Qualifies scoping for repair of metals jobs within the designated business teams, determines required services, sources materials, communicates completed scopes to BTC.

Tasks / Responsibilities

• Initiates interface between maintenance and other business areas to develop scopes passed to BTC.
• Works closely with BTC to produce plans, includes field visits, photos for job pack, drawing measurements, answers any TQs from BTC.
• Creates basic plans (tasked out in SAP) and develops standard plans, maintains library.
• Creates complex plans including third‑party vendors, material, etc.
• Links multiple detailed complex plans in SAP.
• Recycles major changes and deviations from the plan.
• Builds plans that minimise equipment downtime and maximise safe, efficient, effective use of resources.
• Develops quality plans for higher risk work (Safe Job Plans, Confined Space Entry Plans, Excavation Checklists, T1BP, etc.).
• Works with BTC and scheduler to improve planning interface and resolve issues.
• Initiates review of plan performance for continuous improvement.
• Develops site templates for Safe Job Plans, Confined Space Entry Plans, Excavation Checklists and other planning standards.
• Produces accurate cost estimates; supports annual plans (GRS 6A).
• Owns cost overruns and PO management.
• Facilitates the planning of multicraft jobs effectively.
• Identifies needs and creates task lists.
• Works with site scheduling to ensure schedules, resources appear in schedule as planned.
• Understands key processes that support maintenance.
• Reviews and validates SDD dates, interfaces with work selection process.
• Applies norms where required; coaches, advocates, spreads norms usage.

Scoping

• Scopes all metals work in conjunction with BTC, Lead Planner Job Leaders / FLS's, Process Planners.
• Accurately identifies material needs and ensures availability in time for scheduled work.
• Defines scope of work for contract services.
• Interacts and owns any off‑site repair / fabrication work.
• Identifies engineering / inspection requirements (WIPS) and inputs requests into the system (OIS inspection work on welded equipment).
• Initiates procurement and tracks status of materials and contract services.

Materials

• Updates / creates BOM in STRIPES; adds new equipment / parts to warehouse stock; contacts vendors to source new materials.
• Interfaces with contract admin and security to bring new resources on site (ACL waivers, MSDS for new chemicals, etc.).
• Sources new vendors for unique material or equipment.
• Develops site process for implementation of MEVs; uses MEV technologies / OETs effectively.

KPI's

• Uses Functional Failure tracker sheet to monitor all SDDs / LACDs.
• Stewards planner tracker sheet and drives improvement in metals planning.
• Develops, presents, and analyzes planner tracker sheet metrics; supports team based behaviours.
• Runs and owns Cost Overrun Report.
• Produces cost estimates for future AMP work.

Safety Health and Environment

• Scopes work for safe, efficient and reliable execution.
• Ensures OIMS systems of the Fawley site are adhered to during scoping process.

Skills, Knowledge / Experience

• MPC requires good skills and sufficient technical knowledge to judge and scope technical content.
• Craft apprenticeship.
• Understands DOAG + Commercial guidelines.
• Understands controls reports and KPIs.
• Basic understanding of craft equipment specifications.
• Understands OIMS + GRS 6E.
• Works under pressure in an environment expecting highest levels of customer service.
• Excellent interpersonal and communication skills.
• Adaptability and initiative.
• Working knowledge of SAP or other interim computerised planning systems and software.
• Self sufficient and able to work individually or with minimum support.
• Planning aptitude – ability to optimise work and break it down into logical detailed steps.
• Computer skills.
• Field craft experience or equivalent.
• Trade / field experience.
• Field scoping experience.
• Basic knowledge of refinery equipment / operations.
• Understands ISTe scheduling process, exception codes, barrier.