Planner

Cardo; City Of London; On-site; GBP 28,000 - 32,000; Full time

Job summary

A building maintenance company is looking for a Planner to join their team in Northwest London. The Planner will be responsible for scheduling and coordinating repairs and maintenance for social housing. Ideal candidates will have experience in planning and scheduling, strong organizational skills, and proficiency in IT systems. The role offers a salary between £28,000 to £32,000, with additional benefits including private medical insurance and career development opportunities.

Benefits

25 days holiday + BH

Private Medical Insurance

Career development

Employee recognition/referral scheme

Qualifications

• Experience in scheduling, coordination, or contract administration, ideally within social housing.
• Ability to manage a high-volume workload and adapt to changing priorities.
• Strong understanding of responsive repairs processes and contractor management.

Responsibilities

• Oversee scheduling and resource planning for repairs and maintenance.
• Ensure timely job allocation to operatives and subcontractors.
• Monitor job completion and address overdue orders promptly.

Skills

Planning experience

Organizational skills

Customer service skills

IT proficiency

Problem-solving abilities

Tools

Microsoft Office

Job management software

Job description

Who Are We:

Cardo Group is a trusted provider of building maintenance, refurbishment, and retrofit services for social housing and public sector buildings across the UK. With nationwide coverage and skilled local teams, we deliver a reliable end‑to‑end service that ensures homes and public spaces are safe, sustainable, and well‑maintained.

We specialise in responsive repairs & voids, planned maintenance, energy‑efficiency upgrades, compliance works, and major improvement programmes. Our approach combines quality workmanship, strong resident communication, and efficient project delivery to achieve the best outcomes for customers and communities.

Role Overview:

We are currently recruiting for a Planner to join our team located in the Northwest London area.

The Planner is responsible for overseeing the effective scheduling, resource planning and logistical coordination of the organisation’s repairs, maintenance, and planned works within the social housing portfolio.

Responsibilities:

• Day‑to‑day planning of the operatives (direct and subcontractors) to ensure all jobs are adequately allocated, attended, FOW raised, jobs re‑booked or closed off as necessary.
• Reviewing jobs on the system and feeding back into reports as well as raising any risks to Operational Management.
• Ensuring all appointments booked are met on time with correct allocation, operative and materials required.
• Jobs booked with residents always updated to ensure a positive customer experience.
• Checking / allocating all booked jobs ahead of appointments.
• Daily tracking of jobs and PDA usage (Ops accepting, closing jobs, adding notes, FOWs, SORs etc).
• Ensure all Ops diaries are reviewed to ensure appointments are met and closed off with FOWs at COP.
• Ensure all emergencies are appointed and allocated promptly (2 hours attendance) throughout the day.
• Daily monitoring of jeopardy to ensure no jobs are booked out of target and monitor absence levels to ensure all jobs are completed.
• Daily monitoring of overdue orders. No more than 20 overdue jobs at any one time.
• Liaising and calling back completion sheets from subcontractors.
• Monitor allocations of work when cancellations occur (no operative should be waiting longer than 15 minutes).
• Materials coordination as and when required. Advising engineers / supervisors.
• Book‑in authorised VO’s/Quoted FOWs (passed via admin team and authorised by Operations team).
• Booking / re‑allocating operative annual leave, sickness, training, TBT, van breakdown etc.
• Updating Dynamics with notes of action etc.
• Cooperating with the planning supervisor and teammates as and when required.
• Working with other teams / operatives / Subcontractors to cover another planner / call Centre advisors’ AL, sickness and at busy times of the day.
• Ensuring Repairs Inbox is regularly reviewed and all jobs raised within 48 hours.

Key Skills & Experience:

• Experience in planning, scheduling, coordination or contract administration, ideally within social housing, construction or repairs and maintenance.
• Strong understanding of responsive repairs processes, contractor management and performance‑driven service delivery.
• Excellent organisational skills with the ability to manage a high‑volume workload and adapt to changing priorities.
• Confident communicator with strong customer service skills and the ability to engage professionally and empathetically with residents.
• Proficient in IT systems including Microsoft Office and job management/scheduling software.
• Ability to interpret and work with performance data, KPIs and operational reports.
• Strong problem‑solving skills with the ability to remain calm and effective in a fast‑paced, reactive environment.

Salary/Benefits:

• Salary between £28,000 to £32,000 DOE.
• 25 days holiday + BH.
• Opportunity to purchase additional annual leave.
• Career development.
• Private Medical Insurance.
• Life Assurance.
• Counselling services and wellbeing app.
• Enhanced Maternity/Paternity leave.
• Retail & Lifestyle Discount Platform.
• Wellbeing fund.
• Employee recognition/referral scheme.

Please note all our roles are subject to Background, Identity & Security checks before commencement of employment.

Why Join Cardo Group?

At Cardo Group, we are growing, evolving, and building a stable foundation for long‑term success. When you join us you become part of a forward‑thinking company that values innovation, integrity, and inclusivity.

We are dedicated to creating an inclusive workplace where everyone feels valued, respected and empowered to succeed. We recognise that diverse perspectives strengthen our business, drive innovation and help us better serve the communities we work with.

✅ Equity – We ensure fair opportunities for growth and success, removing barriers that may stand in the way.

✅ Diversity – We embrace different backgrounds, experiences and viewpoints, knowing that diversity fuels creativity and progress.

✅ Inclusion – We foster a culture where every team member has a voice and feels a true sense of belonging.

At Cardo Group, EDI is more than a policy, it’s part of who we are. We actively promote an environment where all individuals, regardless of race, gender, age, ability, sexual orientation or background, can thrive.

Join us and be part of a company that values you—exactly as you are.