Physical Security Project Coordinator

Talent Octopusventures; City Of London; Presencial; GBP 40.000 - 67.000; Jornada completa

Descripción de la vacante

Talent Octopusventures is seeking a Project Coordinator to support physical security projects and security technology initiatives in the United Kingdom. You will coordinate projects from planning to closeout, manage schedules, milestones and documentation, and work with Corporate Security, Facilities, IT, Real Estate, vendors, and site stakeholders.

The role includes site surveys, testing, and turnover, as well as assisting with new office openings and security upgrades.

Formación

• Experience supporting projects in physical security, facilities, or IT infrastructure.
• Knowledge of access control and video surveillance.
• Ability to coordinate multiple projects, vendors, and stakeholders.
• Strong organizational, documentation, and communication skills.
• Proficiency with Microsoft 365 apps (Excel, Word, PowerPoint, Teams, Outlook).

Responsabilidades

• Coordinate physical security projects from planning through implementation, commissioning, and closeout.
• Maintain project schedules, milestones, action items, dependencies, risks, and documentation.
• Coordinate site surveys, installation activities, testing, commissioning, and turnover.
• Track multiple projects and escalate schedule, resource, scope, or implementation risks.
• Coordinate activities across Corporate Security, Facilities, IT, Real Estate, vendors, integrators, and site stakeholders.
• Support openings, renovations, security upgrades, expansions, and lifecycle replacements.

Herramientas

Microsoft 365

Excel

Word

PowerPoint

Teams

Outlook

Descripción del empleo

Job Responsibilities Project Coordination

• Coordinate physical security projects from initial planning through implementation, commissioning, and closeout.
• Maintain project schedules, milestones, action items, dependencies, risks, and project documentation.
• Coordinate site surveys, installation activities, testing, commissioning, and project turnover.
• Track multiple projects simultaneously and escalating schedule, resource, scope, or implementation risks.
• Coordinate project activities across Corporate Security, Facilities, IT, Real Estate, vendors, integrators, and site stakeholders.
• Support new office openings, renovations, security system upgrades, expansions, and lifecycle replacement initiatives.

Security Technology

• Coordinate deployment and upgrades of access control, CCTV/video surveillance, intrusion detection, visitor management, and supporting security infrastructure.
• Assist with security system design reviews, drawings, project specifications, and implementation requirements.
• Coordinate installation requirements involving readers, controllers, cameras, network connectivity, power, cabling, and related infrastructure.
• Support field-of-view validation, system testing, commissioning, and acceptance activities.

Vendor and Integrator Coordination

• Serve as a day-to-day coordination point for security integrators, contractors, manufacturers, consultants, and service providers.
• Coordinate vendor schedules, site access, installation activities, technical meetings, and project deliverables.
• Review project quotes, scopes of work, equipment lists, change requests, and implementation schedules for completeness.
• Track open vendor issues through resolution.
• Support acceptance testing and collection of final service and project documentation.

Documentation and Reporting

• Maintain project trackers, equipment inventories, drawings, schedules, meeting notes, action logs, and closeout documentation.
• Maintain accurate records of project decisions, changes, risks, and outstanding issues.
• Develop routine project status reports and leadership updates.
• Ensure as-built drawings, configuration information, warranties, testing documentation, and turnover materials are collected at project completion.
• Support documentation required for audits, compliance reviews, investigations, and risk assessments.

Documentation, inventories, standards, operating procedures, audits, compliance reviews, investigations, and risk assessments are also responsibilities within this role.

Qualifications

Required

• Experience supporting projects in physical security, security technology, facilities, construction, IT infrastructure, or a related environment.
• Working knowledge of physical security systems such as access control and video surveillance.
• Demonstrated ability to coordinate multiple projects, vendors, schedules, and stakeholders.
• Strong organizational, documentation, communication, and follow-up skills.
• Ability to read and work with project schedules, equipment lists, scopes of work, floor plans, and technical documentation.
• Proficiency with Microsoft 365 applications, including Excel, Word, PowerPoint, Teams, and Outlook.

Preferred

• Experience supporting multi-site corporate physical security environments.
• Experience working with security systems integrators and installation contractors.
• Familiarity with cloud-managed physical security technologies.
• Experience with access control, video management, visitor management, or intrusion detection platforms.
• Familiarity with construction and renovation projects involving security technology.
• Project management training or certification such as CAPM or PMP is beneficial.

U.S. National Base Pay Range: $53,900 - $89,800. Geographic differentials may apply in some locations to better reflect local market rates.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

USA Job Seekers: EEO Know Your Rights.