Pharmacy Purchasing and Distribution Assistant

Chelsea and Westminster Hospital NHS Foundation Trust; City of Westminster; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare provider in the UK seeks a dedicated individual to support the pharmacy purchasing office. Responsibilities include processing medicine orders, maintaining stock levels, and assisting in invoicing and supplier relationships. The organization prioritizes sustainable healthcare initiatives and is recognized for its excellence in care. Ideal candidates will help ensure timely medicine deliveries and assist with training in Pharmacy Services while contributing to a greener future.

Responsibilities

• Support pharmacy purchasing office to efficiently process medicine orders.
• Maintain stock levels and resolve day-to-day queries.
• Assist invoicing manager to accurately match invoices for suppliers.
• Maintain relationships with suppliers and handle order discrepancies.
• Support goods receipt team to correctly process medicine deliveries.
• Assist distribution team to ensure wards receive timely stock medicines.
• Complete relevant NVQ level 2 Pharmacy Services unit.
• Order medicines, medical gases, and consumables.
• Provide stock top up service to the wards.
• Process medicine returns from the wards.

Job description

Responsibilities

• To support the pharmacy purchasing office operationally to ensure the efficient processing of medicine orders, medical gases orders, supplies and consumables using the pharmacy system WellSky.
• To support in maintaining stock levels and resolving day to day queries.
• To support the Invoicing manager in effectively and accurately matching invoices in order for finance to pay suppliers efficiently and within terms and conditions.
• To maintain relationships with suppliers and deal with stock and order discrepancies when necessary.
• To support the goods receipt team when required ensuring medicine deliveries are processed correctly in a timely manner.
• To support the distribution team to ensure wards and clinics are topped up and stock medicines supplied on time. To ensure all ad hoc medicine requests submitted to distribution are processed efficiently.
• To complete the relevant NVQ level 2 Pharmacy Services unit/s., To support the procurement, invoicing, goods receipt teams
• To support the distribution team
• To order medicines, medical gases, consumables, dietary products
• To provide a top up service of stock medicines to the wards
• To pick and supply stock medicines to the wards
• To process medicine returns from the wards
• To complete the relevant NVQ unit/s assigned

About the Trust

Our Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites--Chelsea and Westminster Hospital and West Middlesex University Hospital--along with award-winning clinics across North West London. Our nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children's services, plus specialist HIV and sexual health care. The CQC rates us Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use. We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid. We are delivering sustainable healthcare through our Green Plan. In line with Greener NHS ambitions, we aim for net zero carbon emissions by 2045. Achieving this requires collective effort. We encourage staff to reduce their impact on carbon, waste and pollution wherever possible. Every action counts to create a healthier, more sustainable future.