Pharmacy Assistant Procurement & homecare

The Royal Wolverhampton NHS Trust; Wolverhampton; On-site; GBP 29,000 - 34,000; Part time

Benefits offered by this job

Full training provided

Job summary

The Royal Wolverhampton NHS Trust is seeking a Pharmacy Procurement & Homecare Assistant (Band 2) at New Cross Hospital, Wolverhampton. The role is part-time (32 hours per week) with late nights and weekends on a rotational basis to ensure medicines are ordered, received, and supplied safely and efficiently.

You will provide administrative and operational support to the Pharmacy Homecare, high cost drugs and procurement team.

Qualifications

• 2 GCSEs (including Maths and English)
• NVQ 2 Pharmaceutical Science
• Pharmacy experience and data input

Responsibilities

• Process pharmacy orders and raise purchase orders
• Receive and check deliveries of medicines and pharmacy-related products
• Assist with stock management and replenishment
• Support safe and efficient supply of medicines via homecare
• Process homecare prescriptions and documentation
• Liaise with homecare companies, wholesalers and suppliers
• Respond to telephone and email enquiries professionally
• Maintain records on pharmacy systems and spreadsheets
• File and process documentation per procedures
• Assist with invoice checking and resolving queries
• Escalate discrepancies or delays to the Pharmacy team
• Maintain confidentiality and information governance compliance
• Support general admin duties within Pharmacy Procurement and Homecare
• Work flexibly to support the wider Pharmacy service

Skills

Organisational skills

Attention to detail

Team collaboration

Education

GCSE (Maths & English)

NVQ 2 Pharmaceutical Science

Tools

Pharmacy computer systems

Job description

Main area Pharmacy Grade Band 2 Contract Permanent: [e-mail] Hours Part time - 32 hours per week (late night and weekends) Job ref 225-DIV3-8305034

Employer The Royal Wolverhampton NHS Trust Employer type NHS Site New Cross Hospital Town Wolverhampton Salary £25,272 pro rata Salary period Yearly Closing 22/10/2026 23:59

Pharmacy Assistant Procurement & homecare

Band 2

Job overview

An exciting opportunity has arisen for a Pharmacy Procurement & Homecare Assistant to join our friendly and supportive Pharmacy team.

The successful candidate will provide administrative and operational support to the Pharmacy Homecare, high cost drugs and procurement team, helping to ensure medicines and associated products are ordered, received, processed and supplied to patients safely, efficiently and in a timely manner.

This is a busy role which requires good organisational skills, attention to detail and the ability to work effectively as part of a multidisciplinary team.

You will work closely with pharmacy staff, suppliers, homecare providers and other NHS departments to support the delivery of a high-quality service.

Full training will be provided.

You will be required to work a late night until 6pm and weekends/ bank holidays on a rotational basis.

Main duties of the job

The successful candidate will assist with the day-to-day duties of the Pharmacy Homecare, high cost drugs and procurement services including:

• Processing pharmacy orders and raising purchase orders using the appropriate electronic systems.
• Receiving and checking deliveries of medicines and pharmacy-related products.
• Assisting with stock management, including monitoring stock levels and identifying items requiring replenishment.
• Supporting the safe and efficient supply of medicines through homecare services.
• Processing homecare prescriptions and documentation in accordance with departmental procedures.
• Liaising with homecare companies, wholesalers and suppliers regarding orders and deliveries.
• Responding to telephone and email enquiries from patients, healthcare professionals and external organisations in a professional and helpful manner.
• Maintaining accurate and up-to-date records on pharmacy systems and spreadsheets.
• Filing and processing documentation in accordance with NHS and departmental procedures.
• Supporting invoice checking and resolving straightforward purchasing queries.
• Escalating any discrepancies, delays, shortages or other issues to the appropriate member of the Pharmacy team.
• Maintaining confidentiality at all times and working in accordance with information governance requirements.
• Assisting with general administrative duties within the Pharmacy Procurement and Homecare
• Working flexibly to support the wider Pharmacy service when required.

Working for our organisation

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve quality of care for patients, and solve the health care problems of tomorrow. We’re passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as “Good” by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.

Detailed job description and main responsibilities

• To process the automatic ordering on the pharmacy computer system, communicating any issues the senior ATO, Technician or chief Pharmacy Technician.
• To transmit orders to the appropriate supplier electronically and via email as necessary.
• To reconsolidate invoices on the pharmacy computer system.
• To report any discrepancies in price from the order price and invoice price, reporting to the senior ATO / technician as appropriate.
• To monitor outstanding credits and to liaise with suppliers and wholesalers to ensure receipt.
• To deliver copy invoices to the trust finance team
• To assist with creating, receipting and invoicing of patient specific orders ensuring that each component is completed in a timely manner.
• To scan and file patient specific orders into the relevant electronic folders
• To maintain the pharmacy procurement inbox, ensuring that invoices are printed, and emails actioned in a timely manner.
• To accurately check deliveries, inputting data onto the pharmacy computer system relating to all purchase orders.
• To accurately put stock away in the correct location including the pharmacy robot.
• To scan and file completed purchase orders and associated delivery documentation into the relevant electronic folders.
• To ensure all documentation relating to procurement/ invoicing and homecare are filed correctly and retained according to Standing Financial Instructions, such that retrieval can be made when required.
• To ensure all requirements of the wholesaler dealers license are achieved and maintained in accordance with MHRA requirements
• To be responsible for maintaining a clean and tidy working area
• To participate in the supply of stock medication via the ward top up services, including automated medicines cabinets
• To accurately pick and issue stock to wards, departments and sub stores.
• To act upon Medicines and Healthcare Products Regulatory Agency drug alerts, producing any necessary information
• To supply urgent stock requests against written orders
• To follow the appropriate procedures for waste, expired stocks and spillages.

Person specification

Qualifications

• 2 GCSE (including Maths and English)
• NVQ 2 Pharmaceutical Science

Experience

• Pharmacy Experience
• Data input

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Terri Hughes Job title Senior Pharmacy Technician Email address [e-mail] Telephone number 01902 481771 Additional information

If unavailable please contact Fiona Handy on 01902 481771