Pharmacy Assistant - Procurement

Medway NHS Foundation Trust; Gillingham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider in Gillingham seeks a Pharmacy Assistant for Procurement. You will support pharmacy invoicing, order management, and ensure goods are received accurately. Ideal candidates have strong communication skills and prior experience in a hospital pharmacy setting. Join us to contribute to our mission of providing excellent care.

Benefits

Flexible working opportunities

Career development options

Qualifications

• Previous hospital or pharmacy experience.
• Understanding of hospital pharmacy environment.
• Familiarity with pharmacy procedures and workflow.

Responsibilities

• Manage and assist with processing supplier invoices and credit notes.
• Ensure goods received are unpacked and checked off against delivery notes.
• Accurately book in items onto the pharmacy computer system.
• Ensure correct storage of medication, good stock rotation, and monitor expiry dates.

Skills

Excellent communication skills

Teamwork

Ability to work under pressure

Education

GCSE (English & Maths C or above)

NVQ2 (pharmaceutical) or commitment to achieve within 6 months

Tools

Basic computer skills

Job description

Division: Cancer & Core Clinical Services

Care Group: Health Science Services

Band: 2

Interview Date: 2nd December 2025

We are recruiting for a Pharmacy Assistant for Procurement who shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.

Main duties of the job

Undertake duties to support the provision of a safe and effective pharmacy invoicing service subject to departmental requirements.

Carry out all day-to-day duties associated with pharmacy invoicing activities, in full accordance with the department standard operating procedures.

To place orders for pharmaceutical goods, consumables and stationery under the direction of the Pharmacy Procurement Manager.

To assist in ensuring that the goods received into pharmacy are unpacked promptly and checked off against delivery notes.

Our values areBold,Every Person Counts,Sharing and Open andTogether. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

To contribute to our exciting future and become part of our team, apply today.

About us

Do you have the ambition and vision to deliver our mission of theBest of Care by the Best of People providing excellent care, every time?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.

As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.

Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.

Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:

B - Bold

E - Every person counts

S - Sharing and open

T - Together

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.

Job responsibilities

Detailed duties

Manage and assist with the processing of supplier invoices and credit notes

Ensure that the goods received by pharmacy are unpacked and checked off against delivery notes accurately with due care and attention

Accurately check and book in items onto the pharmacy computer system

Ensure the correct storage of the medication and ensure good stock rotation and monitor and check for expiry dates

Liaise with relevant ward Pharmacists and ward staff to provide an effective and efficient service

Process and return any unused drugs back to suppliers for credit

Ensure that any to-follow or out of stock issues are promptly and accurately reported to both the procurement and distribution managers

Prioritise work to deliver an efficient service

Ensure the availability of sufficient stock and sundries/consumables to the dispensary and ward stock distribution areas

Answer the telephone and refer procurement queries to the appropriate trained staff member

Maintain good customer services at all times

Carry out daily stock checks against the computer-generated monitoring sheets for stock audit. Ensure that any discrepancies are reported to the Distribution Manager

To assist with administration duties within the Procurement area

Portering of medicines to wards and clinics when required at weekends if required

General

Participate in the late-night service; weekend and bank holiday rotas as required

Report any complaints, incidents or near miss situations via the error reporting system and your line manager

Maintain a clean and tidy environment

All pharmacy staff must show confidentiality with regard to any information about patients, confidential information about the Trust and commercial information (e.g. drug prices)

All work will be carried out in accordance with the relevant laws, the guidelines of the Royal Pharmaceutical Society of Great Britain and the General pharmaceutical council, Trust and departmental procedures and standards of professional practice

Person Specification

Qualifications

• GCSE (English & Maths C or above)
• NVQ2 (pharmaceutical) or ability to work towards NVQ2 (pharmaceutical) within 6 months

Knowledge

• Basic computer skills
• Familiar with pharmacy procedures and workflow Pharmacy services
• Working within the NHS

Experience

• Previous hospital or pharmacy Experience
• Understanding of hospital pharmacy environment

Skills

• Evidence of excellent communication skills (verbal and written)
• Good team worker and works effectively within multidisciplinary team
• Work well under pressure Ability to communicate routine information effectively using clear written and spoken English

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.