Pharmaceutical Event Planner

Ascendion; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading pharmaceutical services provider in the United Kingdom seeks a Pharmaceutical Event Planner to lead the coordination of event logistics and manage client relationships. The ideal candidate has strong experience in pharmaceutical events and project management, and is passionate about achieving client goals. This role involves international travel of up to 25% and requires excellent organizational skills.

Qualifications

• Passionate about project management and client management.
• Strong experience in pharmaceutical events required.
• Flexibility to travel internationally and domestically.

Responsibilities

• Lead coordinating program logistics to achieve impact.
• Conduct research and coordinate relationships with vendors.
• Ensure supplier contracts are protective of both company and client.
• Manage program costs and identify cost-saving strategies.
• Assist event owners with communication to attendees.
• Handle logistics with venue staff and coordinate vendor performance.
• Conduct program debrief with client and provide briefing report.

Skills

Project management

Client management

Pharmaceutical events experience

Budget management

Vendor relationship coordination

Tools

Cvent

Job description

Overview

As a Pharmaceutical Event Planner, you'll work closely with clients to understand and deliver on their meeting program goals. Working closely with your team, you'll lead program planning from contract execution to final billing, while providing unparalleled levels of customer service on all travel programs.

What You'll Do

• Lead coordinating and implementing program logistics to achieve impact
• Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors
• Ensure supplier contracts are legally protective of both company and client.
• Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client\'s payment requirements as defined per program or account
• Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data
• Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff
• Conduct program debrief with client and provide full briefing report post event
• Develop service recovery plans for events and ensure improvement goals are achieved or exceeded
• Develop and maintain knowledge of technology and/or software solutions (Cvent).

What We're Looking For

• Passionate about project management, meetings management and client management experience
• Strong experience in pharmaceutical events.
• Experience working within budgets
• Flexibility to travel internationally and domestically up to 25% of the time