Personnel Logistics Coordinator - VR/31688

Thorpe Molloy McCulloch Recruitment Ltd; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global energy sector company in Aberdeen is seeking a Personnel Logistics Coordinator for at least 6 months. This role involves managing crew changes and coordinating international travel for offshore personnel. The ideal candidate should have experience in personnel logistics, a strong knowledge of visa processes, and proficiency in Microsoft Office. This position offers an opportunity to work in a fast-paced environment with a focus on safety and compliance.

Qualifications

• Experience coordinating international travel and visas in personnel logistics.
• Strong knowledge of visa processes and offshore training frameworks.
• Ability to work calmly and organize under pressure.

Responsibilities

• Mobilise/demobilise offshore personnel globally.
• Brief stakeholders on mobilization/visa procedures.
• Coordinate training and medical refreshers with HR.
• Manage travel bookings in line with requirements.
• Maintain accurate personnel records.
• Capture and update travel preferences.
• Arrange client specific courses with the Training Team.

Skills

Coordinating international travel

Knowledge of visa processes

IT literate

Clear stakeholder communication

Attention to detail

Tools

Microsoft Office

Job description

Join a global energy sector business as a Personnel Logistics Coordinator for at least 6 months. You’ll act as the focal point for assigned vessels, managing safe, compliant and timely crew changes across international operations.

Main duties and responsibilities

• Mobilising/demobilising offshore personnel globally to meet defined crew change dates in a timely, cost effective way.
• Briefing stakeholders on vessel specific mobilisation/visa procedures; ensuring all offshore documentation is valid before travel.
• Coordinating training/medicals with HR so refreshers align with rotation dates.
• Booking and managing travel (flights, cars, hotels, rail) via the Travel Management Company, in line with contractual and operational requirements and client work instructions.
• Maintaining accurate records: Updating the Offshore Personnel Tracker, offshore files and HR headcount to capture on/off rotations and vessel movements.
• Capturing preferences: Keeping personal/travel preferences current and ensuring HR receives updates for processing.
• Arranging client specific courses in partnership with the Training Team.

Applicants to this role require

• Previous experience coordinating international travel and visas in a fast paced personnel logistics function.
• Strong knowledge of visa processes, offshore training/certification frameworks and international travel requirements/restrictions.
• IT literate with confidence using Microsoft Office.
• A calm, organised approach with clear stakeholder communication and a sharp eye for detail.

TMM Recruitment INDHR

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