Personal & Team Assistant

Oxford Quantum Circuits (OQC); Reading; On-site; GBP 40,000 - 55,000; Full time

Job summary

Oxford Quantum Circuits (OQC) is seeking a proactive Personal & Team Assistant to support our Executive Leadership Team. You will coordinate diaries, meetings, travel and day-to-day operations in a fast-paced, high-growth environment, ensuring confidential handling of information and seamless executive support.

You’ll work closely with the wider Executive Support Team, maintaining strong relationships across the business and driving process improvements to create a scalable support function.

Qualifications

• Experience providing executive or senior administrative support to senior leaders in a fast-paced organisation.
• Proven ability to manage complex diaries, competing priorities and changing schedules with confidence.
• Experience coordinating meetings, travel, events and business logistics.
• Strong stakeholder management skills with the ability to build trusted relationships across all levels of the business.
• Excellent organisational, planning and prioritisation skills with exceptional attention to detail.
• Outstanding written and verbal communication skills.
• Experience handling confidential and commercially sensitive information with discretion and sound judgement.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides and Drive) and standard business applications.
• A proactive, adaptable mindset with a passion for continuous improvement and collaborative working.
• Practical experience providing executive support (formal qualifications are not essential).

Responsibilities

• Manage complex executive diaries, coordinating diaries, meetings, travel and day-to-day business operations in a fast-paced, high-growth environment.
• Work closely with the wider Executive Support Team to balance priorities and build relationships across the business.
• Be in the office a minimum of 2 days per week as required.
• Provide high-quality administrative support including expenses, documentation, onboarding and recruitment coordination.
• Prepare professional presentations, reports and business documents for executive decision-making.
• Build strong relationships across OQC, providing proactive support to executives, stakeholders and visitors.
• Identify opportunities to improve processes and contribute to a resilient Executive Support function.

Skills

Executive support

Diary management

Event coordination

Stakeholder management

Communication

Documentation

Google Workspace

Tools

Google Workspace

Job description

At OQC, we aren't just theorising about the future; we're building it. Born from a philosophy of bold innovation, we've successfully transitioned quantum computing from an academic dream into a commercial reality. The most exciting thing is that we're just getting started and we've recently closed our £260 million Series C funding round - the largest fundraise ever completed by a quantum computing company in Europe.

As a Personal & Team Assistant, you'll play a vital role in enabling our Executive Leadership Team to focus on shaping the future of quantum computing. As part of our evolving Executive Support function, you'll provide proactive, high-quality support across multiple leaders, helping to create a consistent, collaborative and scalable executive support service that keeps the business running smoothly.

At OQC, we aren't just theorising about the future; we're building it. Born from a philosophy of bold innovation, we've successfully transitioned quantum computing from an academic dream into a commercial reality. The most exciting thing is that we're just getting started and we've recently closed our £260 million Series C funding round - the largest fundraise ever completed by a quantum computing company in Europe.

As a Personal & Team Assistant, you'll play a vital role in enabling our Executive Leadership Team to focus on shaping the future of quantum computing. As part of our evolving Executive Support function, you'll provide proactive, high-quality support across multiple leaders, helping to create a consistent, collaborative and scalable executive support service that keeps the business running smoothly.

The Role

You'll be a trusted partner to senior leaders, expertly coordinating diaries, meetings, travel and day-to-day business operations in a fast-paced, high-growth environment. Working closely with the wider Executive Support Team, you'll balance competing priorities, build strong relationships across the business and continuously improve the way executive support is delivered.

There will be a requirement to be in the office a minimum of 2 days per week.

What You'll Be Working On

• Manage complex executive diaries, balancing changing priorities to maximise leaders' time and business impact.
• Coordinate meetings, leadership forums, governance activities, travel and events, ensuring every detail is planned and executed seamlessly.
• Manage executive inboxes, communications and follow-up actions, ensuring priorities are handled efficiently and confidentially.
• Deliver high-quality administrative support, including expenses, purchase orders, documentation, onboarding and recruitment coordination.
• Prepare professional presentations, reports and business documents to support executive decision-making.
• Build strong relationships across OQC, providing responsive, proactive support to executives, stakeholders and visitors.
• Identify opportunities to improve processes, standardise ways of working and contribute to a resilient, collaborative Executive Support function.

What We're Looking For

• Experience providing executive or senior administrative support to senior leaders in a fast-paced organisation.
• Proven ability to manage complex diaries, competing priorities and changing schedules with confidence.
• Experience coordinating meetings, travel, events and business logistics.
• Strong stakeholder management skills with the ability to build trusted relationships across all levels of the business.
• Excellent organisational, planning and prioritisation skills with exceptional attention to detail.
• Outstanding written and verbal communication skills.
• Experience handling confidential and commercially sensitive information with discretion and sound judgement.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides and Drive) and standard business applications.
• A proactive, adaptable mindset with a passion for continuous improvement and collaborative working.
• Practical experience providing executive support (formal qualifications are not essential).

'Nice-to-Haves'

• Experience supporting multiple executives simultaneously.
• Experience working within a centralised or shared Executive Support function.
• Experience supporting Executive Leadership Teams in a technology, science or high-growth scale-up environment.
• Experience using finance, procurement or HR systems.
• Familiarity with collaboration and work management tools such as Slack, Jira or similar.
• A qualification in Business Administration, Executive Support or a related discipline, or equivalent professional development.

Why Join OQC

You will join a world-class team at the forefront of the next computational era. We offer a culture of bold innovation, the chance to work with unique lab infrastructure, and the opportunity to see your work redefine the limits of computation.

Learn more about our benefits and positive work culture here: https://oqc.tech/company/careers-at-oqc/