Personal & Executive Assistant - Family Office

Stanton Miller Recruitment Limited; City Of London; Hybrid; GBP 80,000 - 140,000; Full time

Job summary

A prestigious recruitment agency is looking for an Executive Assistant/Chief of Staff to support a high-achieving entrepreneur based in London and New York. The role involves managing both business operations and personal matters, ensuring seamless coordination. Candidates must be discreet, organised, and have a proven track record in similar roles, along with exceptional skills in communication and time management. This opportunity offers long-term partnership potential and exposure to high-level operations.

Qualifications

• Proven track record supporting high-profile individuals or executives.
• Exceptional organisational skills and calm under pressure.
• Experience managing demanding schedules across time zones.

Responsibilities

• Act as primary liaison for the Principal, ensuring effective communication.
• Provide full executive support including diary management and travel coordination.
• Manage personal appointments and household logistics with discretion.

Skills

Organisational skills

Emotional intelligence

Discretion

Adaptability

Tech-savvy

Job description

Executive Assistant / Chief of Staff (Private & Business Support)

Location: London (Kensington-based)

Salary: £80,000 – £140,000 DOE

Contract: Full-time, permanent

Overview

An exceptional opportunity to work as the right hand to a dynamic, high-achieving entrepreneur based between London and New York. The Principal is the Founder & CEO of a highly successful company and seeks a trusted individual who can act as the critical link between her business and private worlds.

You will work closely with her Executive Assistant team in the U.S. and liaise directly with the Private Family PA to ensure seamless coordination across all areas of her professional and personal life. Longevity, discretion, and proactive management are key.

Key Responsibilities

Business Support:

• Act as the primary London-based liaison for the Principal, ensuring communication and priorities flow effectively between her, the Executive Office, and wider teams.
• Provide full executive support: complex diary management across time zones, global travel coordination, meeting preparation, board materials, and briefing documents.
• Represent the Principal professionally in all interactions with senior stakeholders, investors, and partners.
• Anticipate needs and pre-empt issues, ensuring the Principal’s time is optimised and her schedule runs flawlessly.

Private & Lifestyle Management:

• Liaise daily with the Private Family PA to coordinate household logistics, family commitments, events, and travel.
• Manage personal appointments, gifting, wardrobe logistics, and other private matters with total discretion.
• Oversee and support ad-hoc projects, from home relocations to events and philanthropy initiatives.

Operations & Oversight:

• Provide structure, process, and oversight across multiple workstreams.
• Draft and manage correspondence, documents, and confidential materials.
• Support with recruitment and onboarding of new household or office staff when required.
• Step in as the Principal’s representative during absences or travel to ensure continuity.

About You

• Proven track record supporting a high-profile founder, UHNW individual, or C-suite executive in a hybrid business/private role.
• Polished, emotionally intelligent, and highly discreet.
• Exceptional organisational skills and calm under pressure.
• Experienced working across time zones with international travel and demanding schedules.
• Tech-savvy and adaptable, with a proactive, “nothing is too much trouble” attitude.
• Committed to longevity — looking for a long-term partnership, not a stepping stone.

Why This Role

This is a rare opportunity to become the go-to person for an inspiring founder with a global presence offering exposure to both high-level business operations and private lifestyle management. You’ll be part of a tight-knit, values-driven team where excellence, trust, and discretion are everything.