Personal Assistant to the Presiding Bishop

Christexaltedchurch; Wellingborough; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established organization is looking for a dedicated Personal Assistant to the Presiding Bishop. This role is critical in ensuring the efficient functioning of the office through meticulous management of schedules, correspondence, and events. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to handle sensitive information. Join a team that values excellence and contributes significantly to the impactful work of the organization. This is a unique opportunity to support a distinguished leader while enhancing your administrative skills in a dynamic environment.

Qualifications

• Proven experience as an executive or personal assistant is essential.
• Strong organizational and time-management skills are crucial.

Responsibilities

• Manage the Presiding Bishop's schedule and travel arrangements.
• Handle correspondence and maintain confidentiality.

Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Discretion

Office Software Proficiency

Tools

Office Software

Communication Tools

Job description

Job Overview: We are seeking an experienced and highly organized individual to serve as the Personal Assistant to the Presiding Bishop. This position is pivotal in providing administrative support to our esteemed leader, facilitating smooth operations, and contributing to the overall effectiveness of our organization. The successful candidate will be detail-oriented, discreet, and capable of managing a variety of tasks in a dynamic and fast-paced environment.

Responsibilities:

1. Manage the Presiding Bishop's schedule, appointments, and travel arrangements.
2. Handle correspondence, emails, and phone calls, ensuring prompt and appropriate responses.
3. Serve as a point of contact between the Presiding Bishop and internal/external stakeholders.
4. Draft, edit, and proofread official communications, speeches, and correspondence.
5. Organize and coordinate events, conferences, and meetings attended or hosted by the Presiding Bishop.
6. Ensure logistical details are meticulously arranged, including venue bookings, travel arrangements, and catering.
7. Maintain confidentiality and discretion in handling sensitive information.
8. Create and manage filing systems, databases, and archives related to the Presiding Bishop's office.
9. Provide briefing materials and summaries for meetings and events.
10. Prioritize tasks and deadlines to ensure the Presiding Bishop's time is utilized efficiently.
11. Anticipate needs and proactively address issues to enhance productivity.
12. Collaborate with other administrative staff and department heads to facilitate effective communication and coordination.
13. Act as a bridge between the Presiding Bishop and various departments within the organization.
14. Ensure the Presiding Bishop is briefed on and adheres to protocol and etiquette guidelines during official engagements.
15. Facilitate a positive and professional image for the Presiding Bishop and the organization.
16. Assist with technology-related tasks, including managing electronic devices, coordinating virtual meetings, and troubleshooting technical issues.
17. Provide general support to the Presiding Bishop in whatever capacity is necessary for the smooth functioning of their office.
18. Handle personal tasks and requests with a high level of professionalism and discretion.

Qualifications and Skills:

1. Proven experience as an executive assistant or personal assistant.
2. Excellent organizational and time-management skills.
3. Strong written and verbal communication abilities.
4. Proficiency in office software and communication tools.
5. Discretion and the ability to handle sensitive information with confidentiality.

Application Process: Interested candidates are invited to submit their resume, a cover letter, and any relevant supporting documents to [e-mail].

We also welcome applications from candidates outside the United Kingdom. We are able to provide Sponsorship for such applicants.

Join our team and contribute to the impactful work of our organization under the guidance of our esteemed Presiding Bishop. Your commitment to excellence will play a vital role in advancing our mission and vision.