Personal Assistant to the MD

proAV Limited; Englefield Green; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading AV integrator in the UK is looking for an experienced Personal Assistant to support two Directors. The role involves providing extensive secretarial support, managing schedules, organizing events, and liaising with clients and suppliers. Candidates should have strong organizational skills, experience in a similar role, and proficiency in Microsoft Office applications. This is a key position to enhance operational efficiency and service delivery within the organization.

Qualifications

• Experience in providing secretarial support to senior management.
• Strong organizational skills and the ability to manage multiple tasks.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide full secretarial support to the Directors.
• Manage diaries and schedule meetings.
• Assist in event management and company activities.

Skills

Microsoft Dynamics

PowerPoint presentation creation

Excel spreadsheet management

Email management

Facilities management

Event management

Job description

Our immediate requirement is for an experienced Personal Assistant to be a key part of our Egham team, representing proAV, taking full responsibility for looking after the needs of two Directors within the business. This is an exciting opportunity for an exceptional, experienced Personal Assistant to join an established operation with scope to drive and enhance the service at every opportunity. Experience and seniority of the position will be reflected by the remuneration and benefits package. Key Responsibilities:

• Provide full secretarial support to the Directors, as well as other members of the management team where required.
• Typing of correspondence & managing emails.
• Ensure that all client requirements are dealt with or escalated in a timely fashion to meet established goals and objectives.
• Understanding of company policy & processes and adherence in both client and internal environments.
• Taking and typing minutes of meeting
• Microsoft Dynamics; Office: creation and formatting PowerPoint presentations; creating, updating Excel spreadsheets; Outlook management of emails; Sharepoint
• Liaison with colleagues, clients & suppliers
• Any personal tasks as assigned by the directors.
• Booking, aiding and evaluating travel requirements; cost analysis of travel to be considered
• Assisting with the creation and amendments of quotations & valuations.
• Organising and maintaining diaries, making appointments, organise and prioritise daily workload, coordinate reservations, send RSVPs to events, and schedule/assist with meetings as necessary.
• Assisting with event management and organisation of company events and employee engagement activities.
• Managing & submitting expenses for multiple directors.
• Assist with facilities management including liaising with suppliers, booking maintenance visits & manage & respond to the facilities mailbox enquiries.
• General admin duties filing, maintaining of project files, systematic organisation of working environment.
• Screening telephone call, enquiries & requests and handling them when appropriate.

proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end‑to‑end services and 24/7/365 support to enhance global collaboration and empower your world of communication. From reviewing technology to integration to post‑deployment support, you re in safe hands when you trust your AV and UC to proAV. We are recognised as one of the AV industry s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open. From our state‑of‑the‑art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients business‑critical AV systems architecture, products and technologies 24/7/365.