Personal Assistant To The CEO

Brook Street; Cardiff; On-site; GBP 30,000 - 40,000; Full time

Job summary

A growing tech start-up in Cardiff is looking for an Executive Assistant to support the CEO. This role involves managing communications, bookkeeping tasks, and organizing travel logistics. The ideal candidate will possess strong IT skills, experience in financial administration, and exceptional organizational abilities. This position offers a competitive salary, 28 days of holiday, and opportunities for professional growth.

Benefits

Competitive salary

28 days holiday + bank holidays

Growing opportunities within a tech start-up

Qualifications

• Proven experience in a high-level administrative role.
• Exceptional organizational and time-management skills.
• Ability to handle confidential information professionally.

Responsibilities

• Monitor and respond to CEO's emails and calls.
• Manage daily bookkeeping tasks using Xero.
• Organize travel logistics and prepare itineraries.

Skills

High IT competence

Proficiency in Google Workspace

Advanced Microsoft Excel skills

Proven experience as an Executive Assistant

Experience in financial administration

Exceptional organizational skills

Absolute discretion

Excellent communication skills

Problem-solving skills

Attention to detail

Adaptability in fast-paced environments

Job description

Join an innovative growing startup business dedicated to transformation in their industry through digital solutions. The client's forward-thinking team is committed to improving systems in a fast-paced environment that values collaboration and professional growth.

Job Responsibilities

• Monitor, screen, and respond professionally and promptly to the CEO's emails and phone calls.

• Manage daily bookkeeping tasks, including data entry and reconciliation using Xero.

• Process and track business expenses, ensuring all receipts are accurately filed and allocated.

• Prepare monthly payroll with attention to accuracy and timeliness.

• Handle invoicing and follow up on outstanding payments.

• Proactively manage the CEO's frequently changing diary, scheduling meetings, appointments, and events.

• Ensure the CEO is well-prepared for meetings by providing agendas and relevant documents in advance.

• Organise all meeting logistics, such as room bookings, video conferencing links, and catering.

• Act as a gatekeeper to filter requests for the CEO's time and resolve enquiries independently where possible.

• Arrange all domestic and international travel, including flights, trains, accommodation, and ground transport.

• Prepare detailed travel itineraries and ensure all visas and documentation are in order.

Required Skills & Qualifications

• High IT competence with the ability to quickly learn new systems.

• Proficiency in Google Workspace (Google Docs, Sheets, Gmail); advanced Microsoft Excel and Word skills are highly desirable.

• Proven experience as a Personal or Executive Assistant or in a similar high-level administrative role.

• Experience in financial administration including bookkeeping, managing expenses, and payroll processing.

• Exceptional organisational and time-management skills to prioritise a heavy workload and meet deadlines.

• Absolute discretion with the ability to handle confidential information professionally.

• Excellent verbal and written communication skills.

• Proactive, 'can-do' attitude with problem-solving skills and the ability to anticipate needs.

• Impeccable attention to detail with accuracy in all tasks.

• Adaptable and flexible to thrive in a fast-paced, evolving environment.

• Additional experience supporting C-level executives or familiarity with healthcare or tech sectors is advantageous but not essential.

Benefits include

• Competitive salary
• 28 days holiday + bank holidays
• Growing opportunities within a tech start-up

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.