Personal Assistant to Director/s

NHS National Services Scotland; United Kingdom; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A prominent national health service is seeking an experienced Personal Assistant to join its team at the National Headquarters. This role involves providing high-level support to Executive Directors by managing complex diaries, preparing meeting documents, and ensuring smooth office operations. Ideal candidates will have a proven track record in similar environments, strong organisational skills, and an ability to handle sensitive information with discretion. This position offers a hybrid working model and the opportunity to support impactful leadership in healthcare.

Qualifications

• Proven experience managing multiple complex diaries and inboxes.
• Strong communication skills and a collaborative teamwork approach.
• Experience supporting senior executives within the NHS or a similarly complex organisation.
• Exceptional organisational and prioritisation skills.

Responsibilities

• Manage complex diaries and inboxes for Executive Director(s) and senior managers.
• Draft agendas and produce accurate minutes for complex meetings.
• Prepare Board and Governance Committee papers.
• Provide proactive and discreet support to senior leaders.

Skills

Organisational skills

Communication skills

Teamwork

Discretion

Job description

Personal Assistant to Director/s

Location: National Headquarters/Hybrid Remote

An exciting opportunity has arisen for an experienced Personal Assistant to join the Scottish Ambulance Service, providing high level support to our Executive Director(s).

As part of a well-established and professional administration team, you will play a key role in delivering a comprehensive PA and administrative service, ensuring the smooth and efficient operation of the Director’s office.

In this role, you will support Executive Director(s) and senior managers, managing complex diaries, inboxes, correspondence and enquiries with discretion and efficiency. You will offer flexible and responsive assistance to meet the day-to-day needs of the Executive Director(s), adapting quickly to changing priorities and requirements.

You will take responsibility for the full secretariat process for high level and complex meetings, including drafting agendas and supporting documentation, producing accurate minutes, and monitoring follow up actions. You will work closely with the Board Secretary and Governance Officer to prepare Board and Governance Committee papers.

Responsibilities

• Manage complex diaries and inboxes for Executive Director(s) and senior managers.
• Draft agendas and produce accurate minutes for complex meetings.
• Prepare Board and Governance Committee papers.
• Provide proactive and discreet support to senior leaders.

Qualifications

• Exceptional organisational and prioritisation skills with the ability to meet tight deadlines.
• Proven experience managing multiple complex diaries and inboxes.
• Strong communication skills and a collaborative teamwork approach.
• Experience supporting senior executives within the NHS or a similarly complex organisation.
• Absolute discretion in handling sensitive information.

Please note that the Scottish Ambulance Service is unable to provide a Certificate of Sponsorship (CoS).

If you would like to arrange an informal discussion prior to applying, please contact:
Pippa Hamilton, Board Secretary
Email: [e-mail]

Interviews will be held on Monday, 22 December 2026

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigration Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

Please note that is NOT licensed to issue certificates of sponsorship under current UK Visas and Immigration (UKVI) regulations. Applicants must have the right to work in the UK without requiring sponsorship to work with us.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.