Personal Assistant to Director - Policy Directorate

HMRC; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

A government department in the UK is seeking a Personal Assistant to provide administrative support to the Director of the Policy Directorate. In this high-profile role based in Belfast, you will manage diaries, support HR tasks, and assist in strategic work. The ideal candidate is proactive, organized, and able to thrive in a fast-paced environment while building effective relationships. The role promises the chance to impact important policy and strategy work.

Qualifications

• Strong organisational skills are essential for effective diary management.
• Ability to respond to instructions quickly and appropriately in a dynamic environment.
• Confidence in communicating with colleagues and stakeholders is crucial.

Responsibilities

• Manage the Director's diary and inbox efficiently.
• Handle travel arrangements and expenses for the Director.
• Provide day-to-day business support and maintain records for budget management.
• Offer ad hoc support as required, including covering for other roles.

Skills

Strong organisational skills

Sound judgement

Proactive planning

Ability to work flexibly

Effective communication

Job description

Personal Assistant to Director - Policy Directorate

In this role, you will support the Director of IPD as part of their busy private office. Carefully managing their time through flexible diary organising and administrative support is fundamental to ensuring they can be an effective leader and decision maker. You will build an understanding of the Director’s role and priorities to understand the importance of meetings the Director is invited to. You’ll be at the heart of important policy and strategy work and gain insight into how key decisions are made and the policy and design issues affecting HMRC and government departments across Whitehall. The IPD private office is a small and friendly team that works flexibly and supports one another to deliver objectives. The work is high profile, fast paced, and carries ambiguity and complexity. You will need to thrive in this environment and, in exchange, you will be trusted and empowered to help shape your own role to provide the needed support.

Responsibilities

• Diary management for the Director
• Inbox management for the Director
• Some routine HR tasks on behalf of the Director, e.g. travel arrangements and expenses for the Director
• Day-to-day business support for IPD, record keeping and budget management
• Other ad hoc support tasks as they arise, such as covering for the Assistant Private Secretary when required

Skills and Qualifications

• Strong organisational skills
• Possess sound judgement and ability to build an understanding of the Director’s priorities
• A proactive individual with a strong ability to plan, coordinate and prioritise your own and the Director’s time
• Ability to work flexibly at pace in an ambiguous and changing environment, responding quickly and appropriately to instructions given verbally or in writing
• Ability to communicate confidently and effectively with a wide range of colleagues and stakeholders and build good working relationships