Personal Assistant to Director of Secretariat

Prudential Distribution; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A financial services provider in the UK is seeking a Personal Assistant to support the Director of Secretariat. This full-time role involves managing the director's diary, coordinating meetings, and ensuring confidentiality in all communications. Ideal candidates will have strong interpersonal skills, excellent attention to detail, and experience in complex firms. Flexible working arrangements and numerous employee benefits are offered.

Benefits

18% pension scheme

38 days annual leave

Private healthcare cover

Qualifications

• Experience as a Personal Assistant in a large complex firm required.
• Excellent command of English grammar and communication skills.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Provide personal assistant support to the Director of Secretariat.
• Manage diary, meetings, travel and expenses.
• Organize events and take minutes during company meetings.

Skills

First class interpersonal skills

Excellent attention to detail

Self-motivated and resilient

Confident user of IT software

Ability to work under pressure

Tools

Word

Excel

PowerPoint

Teams

Outlook

Job description

Our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years we have a long history of innovation in savings and investments combining asset management and insurance expertise to offer a wide range of solutions.

Our two distinct operating segments Asset Management and Life work together to provide access to balanced long-term investment and savings solutions.

Through telling it like it is owning it now and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

Our Team

The Company Secretariat function leads the corporate governance agenda across M&G. The team deliver a professional service to the Board of M&G plc its Committees the boards of M&Gs subsidiary companies (the Group) Executive Management and other key internal and external stakeholders.

The function provides both operational day-to-day guidance and leads the implementation of corporate governance requirements to ensure compliance with relevant legislation regulatory requirements and the requirements applicable to M&G plc as a listed company.

Collaborating with colleagues in the business units Asset Management and Insurance as well as colleagues in Compliance Corporate Affairs Finance HR Legal Risk Strategy & Transformation the Secretariat function ensures good standards of corporate governance operate across the Group and that local laws and statutory filing requirements are met.

The Company Secretariat function is led by the Group General Counsel & Company Secretary who reports to the Group Chief Executive Officer and is a member of the Group Executive Committee.

The Role

To provide personal assistant support to the Director of Secretariat with the expectation for two to three days per week in the office (on full time basis).

Key Accountabilities

• Inbox management helping to prioritise and day-to-day support on workflow.
• To co-ordinate and manage the Director of Secretariats diary including meetings travel ad hoc administration and expenses.
• Planning and providing supporting documentation for meetings / events.
• Active involvement in company meetings as required including minute taking issuing and follow up of actions.
• To work proactively anticipating and preventing possible problems.
• Working on highly confidential correspondence.
• Organise events in conjunction with the events team.
• To work collaboratively with colleagues and take personal accountability to maintain and enhance controls to support improvement of the overall control environment customers outcomes and a reduction in M&G plcs operational risk.

Key Knowledge Skills and Experience

• Experience of working as a PA including experience of operating in a large complex firm. (Essential)
• Experience of working in a regulated Financial Services business would be preferrable but not essential.
• First class interpersonal organisational and communication skills both written and verbal.
• Excellent attention to detail and good command of English grammar is required.
• Experience of working under pressure using own initiative and with minimal supervision.
• Experience of communicating effectively with a range of external stakeholders and internal stakeholders at all levels up to and including Board level.
• Confident user of relevant IT software including Word Excel PowerPoint Teams and Outlook.
• The ability to work at pace to tight deadlines using own initiative and with minimal supervision.
• Self-motivated and resilient PA who is diplomatic but persuasive with excellent interpersonal skills.
• Ability to anticipate problems and maintain a balanced perspective.
• Ability to work autonomously and collaboratively.
• The role will require a very high degree of confidentiality and discretion.

Experience Level: Colleague

Recruiter: Helen Simons

What We Offer

At M&G were committed to helping you thrive and supporting your wellbeing both at work and beyond. Our benefits are designed to help you balance your professional and personal life while planning confidently for your future. Our UK benefits include :

As a savings and Investments firm we are proud to offer a valuable pension scheme of 18% with 13% made up of Employer Contributions and 5% Employee Contributions . We also offer Share Save and our Share Incentive Plan together with access to financial wellbeing and support services - to help give you real confidence to put your money to work.

Enjoy 38 days annual leave including bank holidays with the opportunity to purchase up to 5 extra days and additional flexibility through our Time Off When You Need It policy to balance your work and personal commitments.

Our market leading Inspiring Families policy includes comprehensive support and paid parental leave covering maternity adoption surrogacy and paternity leave - as supporting families is a core aspect of our inclusive culture.

Health & Protection cover including Private Healthcare Critical Illness cover and Life Assurance for you with family options - for peace of mind.

To explore more about life at M&G and our full benefits offering visit Life at M&G

We have a diverse workforce and an inclusive culture at M&G underpinned by our policies and our employee-led networks who provide networking opportunities advice and support for the diverse communities our colleagues represent. Regardless of gender ethnicity age sexual orientation nationality disability or long term condition we are looking to attract promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.

M&G is also proud to be a Disability Confident Leader and we welcome applications from candidates with long-term health conditions disabilities or neuro-divergent conditions.

If you need assistance or an alternative means of applying for a role due to a disability or additional need please let us know by contacting us at :

Key Skills

• Typing
• MailChimp
• QuickBooks
• Web Development
• Personal Assistant Experience
• Group Fitness
• Front Desk
• Personal Training
• Social Media Management
• Program Design
• Bookkeeping
• Content Creation

Employment Type: Full-Time

Experience: years

Vacancy: 1