Personal Assistant To COO

RE People; Hereford; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prestigious heritage site in Hereford is seeking an experienced Personal Assistant for a temporary full-time role. The position involves high-level administrative coordination to support the senior leadership team effectively. Candidates should have at least 2 years of relevant experience and strong organisational skills. The role is Monday to Friday, 9 AM to 5 PM, with a salary dependent on experience plus holiday pay.

Qualifications

• A minimum of 2 years administrative or secretarial experience within a complex organisational structure.

Responsibilities

• Managing senior leader's diary, acting as primary contact.
• Providing administrative assistance for meetings and travel arrangements.
• Giving logistical and secretarial support for various company committees.
• Ensuring accurate filing and archiving of administrative papers.

Skills

Strong communication and interpersonal skills

Proven experience in meeting servicing

Excellent organisational and diary management skills

Understanding of safeguarding compliance

Confidential information handling

Job description

Job Overview

Our client, a prestigious heritage site with a long-standing community presence in the city of Hereford, is seeking an experienced and highly organised Personal Assistant to join their team on a temporary full-time basis due to a recent restructuring of their team. This is a dynamic role focused on high-level administrative coordination to enable members of the senior leadership team to fulfil their duties effectively and efficiently.

Qualifications

• Strong communication and interpersonal skills, alongside emotional intelligence
• Proven experience in meeting servicing and administration, including accurate and confidential minute taking
• Excellent organisational and diary management skills
• Understanding of safeguarding compliance and a track record of working with confidential information with discretion
• A minimum of 2 years administrative or secretarial experience within a complex organisational structure or large-scale company

Responsibilities

• Managing senior leader's diary (meeting, duties, travel), acting as primary contact, and assisting with official correspondence and drafting of papers/reports
• Providing administrative assistance for meetings, travel arrangements, and expense claims as necessary
• Giving logistical and secretarial support as required for various company committees and working groups, including scheduling, room booking, invitations, agenda distribution, room setup, and refreshments
• Ensuring accurate filing and archiving of administrative papers

Benefits and Working Hours

Our client is offering the successful Personal Assistant a salary in the region of £#removed# an hour dependent on experience plus holiday pay. This is a temporary full-time post of 3-4 months at 35 hours per week, generally Monday to Friday 09:00-17:00 with occasional out of hours work in evenings or at weekends.

Application Requirements

The successful candidate will be appointed subject to receipt of 2 satisfactory references and a satisfactory basic DBS check.