Personal Assistant to CEO & MD (fixed-term maternity cover)

ID Medical; Milton Keynes; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global healthcare solutions provider in Milton Keynes is seeking an experienced Personal Assistant to provide administrative support to the CEO & MD. The ideal candidate should have at least 5 years of experience at the CEO/MD level, demonstrating exceptional communication skills and the ability to multitask in a fast-paced environment. If you thrive in dynamic settings and have a passion for delivering top-notch support, we would love to hear from you!

Qualifications

• Minimum 5 years' experience as a Personal Assistant at CEO/MD level.
• High level of confidentiality, discretion, and professionalism.
• Ability to prioritise workloads and maintain efficiency under pressure.

Responsibilities

• Act as the first point of contact for the CEO/MD.
• Manage emails and internal/external communications.
• Coordinate meetings and ensure seamless scheduling.

Skills

Excellent verbal and written communication skills

Organisational skills

Multitasking

Discretion and professionalism

Proficiency in Microsoft Office Suite

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

About us

An award-winning, multi-discipline global healthcare solutions provider, ID Medical is dedicated to connecting and supporting the Healthcare Professionals and Organisations who take care of our health every day. We have access to the widest range of roles across the UK, with dedicated, Specialist Recruitment Advisors helping Doctors, Nurses and Allied Healthcare Professionals find their ideal roles. For Healthcare Organisations, we help to bridge the gap between supply and demand, with a range of services to help deliver agile, cost effective and sustainable Workforce Solutions to improve patient care and outcomes. Over 95% of NHS trusts rely on ID Medical for healthcare workforce solutions.

About the Role

We are seeking an experienced and highly organised Personal Assistant (PA) to provide first-class administrative support to the CEO & MD. This role is ideal for a proactive professional who thrives in a fast-paced environment, demonstrating exceptional communication skills, strong attention to detail, and the ability to multitask efficiently. The successful candidate will be responsible for managing the CEO/MD's schedules, workload, and meeting commitments, ensuring seamless coordination across all business functions.

Key Responsibilities

• Act as the first point of contact for the CEO/MD, handling enquiries and messages professionally.
• Manage emails, ensuring timely responses and appropriate follow-ups.
• Coordinate internal and external meetings, including scheduling, preparing materials, and taking minutes.
• Oversee diary management, ensuring smooth scheduling in alignment with business priorities.
• Track and follow up on key action points with the CEO/MD and the Senior Leadership Team.
• Provide ad‑hoc administrative support, including handling sensitive information with utmost confidentiality.

Key Requirements

• Minimum 5 years' experience as a Personal Assistant at CEO/MD level within a fast‑paced commercial environment.
• Excellent verbal and written communication skills with a professional approach.
• Strong ability to prioritise workloads, multitask, and maintain efficiency under pressure.
• High level of confidentiality, discretion, and professionalism.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Highly organised, detail‑oriented, and adaptable, with a problem‑solving mindset.

Why Join Us?

This is an exciting opportunity to work closely with senior leadership in a dynamic environment. If you have a strong background in PA and office management, enjoy being at the heart of business operations, and have a passion for delivering exceptional support, we’d love to hear from you!

Apply Now!

To apply, please send your CV and a cover letter detailing your relevant experience to the recruitment team. We look forward to hearing from you.