Personal Assistant to CEO

Niche Recruitment Ltd; City Of London; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A prestigious wealth management organization in London is seeking an experienced Executive Assistant to support three senior principals including the CEO. This high-profile role requires managing complex diaries and high-level stakeholder relationships. Candidates should have extensive experience at the executive level and demonstrate exceptional communication skills. This contract is expected to run for a minimum of 3 months with a competitive hourly rate of £25 plus holiday pay. A strong in-office presence is expected with some flexibility for remote work.

Qualifications

• Extensive EA/PA experience supporting senior leaders, ideally at Executive Director or C-suite level.
• Proven experience working with sensitive and confidential information.
• Strong diary and inbox management skills under pressure.

Responsibilities

• Provide comprehensive executive support to three senior stakeholders within the CEO Office.
• Manage complex and highly changeable diaries.
• Coordinate, prepare and circulate meeting agendas, papers and reports.

Skills

Diary management

Inbox management

Excellent communication skills

Organizational skills

IT skills (Microsoft Outlook, Word, PowerPoint, Teams)

Job description

Are you an experienced Executive Assistant or Personal Assistant with proven experience supporting C-suite executives? Are you confident managing complex diaries, inboxes and high-level stakeholder relationships? If you are available to start in January 2026 and are based in London near Paddington, we would love to hear from you.

Join one of the UK's most established Wealth Management organisations on a contract expected to run for a minimum of 3 months, with the potential to extend. You’ll be supporting three senior principals: the Group CEO, Chief of Staff, and Director of Strategy & Transformation. This is a fast-paced, high‑profile role requiring discretion, precision, and resilience.

This position is based in London near Paddington and offers an hourly rate of £25 plus holiday pay. The role is Monday to Friday, 9AM-5PM, with occasional flexibility to work from home, though a strong in‑office presence is expected.

Key Responsibilities

• Provide comprehensive executive support to three senior stakeholders within the CEO Office.
• Manage complex and highly changeable diaries, confidently prioritising competing demands.
• Proactively manage inboxes, including triage, drafting responses, flagging actions and follow‑ups.
• Coordinate, prepare and circulate meeting agendas, papers and reports to a high standard and within tight deadlines.
• Ensure all attendees are fully briefed and prepared ahead of meetings.
• Attend meetings where required, taking accurate minutes and tracking actions.
• Coordinate Board and Committee papers and support the production of CEO and GEC reports.
• Arrange UK and international travel, including itineraries, agendas and accommodation.
• Prepare, reconcile and submit expense claims in line with company policies.
• Support event planning including town halls, off‑sites and senior leadership meetings.
• Act as a professional first point of contact for visitors, managing in‑person meeting logistics and IT requirements.
• Handle highly confidential information with professionalism and discretion.

Skills & Experience

• Extensive EA/PA experience supporting senior leaders, ideally at Executive Director or C-suite level.
• Proven experience working with sensitive and confidential information.
• Strong diary and inbox management skills, with the ability to prioritise effectively under pressure.
• Excellent written and verbal communication skills.
• Confidence working independently with minimal supervision.
• High levels of organisation, attention to detail and adaptability.
• Strong IT skills, including Microsoft Outlook, Word, PowerPoint and Teams.
• Experience within a regulated or financial services environment would be advantageous.

How to Apply

If this sounds like the ideal role for you, please apply now. Alternatively, contact Niche Recruitment to find out more.