Personal Assistant to Bodleian Libraries Executive

Experience Oxfordshire; Kidlington; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A prominent academic library service in the United Kingdom is offering a full-time administrative support position to assist an Executive team member. This role involves managing correspondence and providing diverse administrative support, including diary management and report preparation. The ideal candidate should possess exceptional organisational skills and a strong capability to handle multiple tasks. Benefits include an excellent pension scheme and generous leave. Applications must be submitted online by midday GMT on 26 January 2026.

Benefits

Contributory pension scheme

38 days of annual leave

Comprehensive childcare services

Family leave schemes

Cycle loan scheme

Discounted bus travel

Qualifications

• Exceptional organisational skills and a keen eye for detail.
• Confident in multi-tasking and prioritising a varied workload.
• Excellent interpersonal skills and proficiency in office IT.

Responsibilities

• Deliver high-quality administrative support to the Executive team.
• Manage incoming correspondence, emails, and telephone calls.
• Collate information and documentation for reports.

Skills

Organisational skills

Interpersonal skills

Office IT skills

Literacy and numeracy

Job description

The Bodleian Libraries has an exciting opportunity for a motivated and enthusiastic person to deliver high quality administrative support to one of the Executive team. The Bodleian Libraries is the library service supporting the University of Oxford and is the largest academic library service in the UK and one of the largest library services in Europe. The Bodleian Libraries are also a key part of Oxford’s cultural community and leads an exciting programme of public exhibitions and events to engage communities with their collections.

You will work alongside colleagues in a busy, professional and positive team in the Clarendon Building in Oxford. You will act as the first point of contact and effectively deal with all incoming correspondence, emails and telephone calls for your Executive Member. Your role will be extremely varied from diary management and administrative support for meetings and projects to collating information and documentation for reports. From time to time there will be the opportunity to support high profile events such as exhibition launches. This is a full-time role working 36.5 hours per a week and offering 1 day a week hybrid working.

About You

Detail a few of the main selection criteria required for the post from the JD. You will be a diligent senior administrator, with exceptional organisational skills, and have a keen eye for detail. You will be confident in multi-tasking and prioritising a varied and busy workload, being able to work both independently and as part of a team. You will have excellent interpersonal and office IT skills and a high standard of literacy and numeracy.

Benefits

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

The University of Oxford’s staff and students come from all over the world, and they proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. The University of Oxford is committed to ensuring that the recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at [e-mail].

How To Apply

You will be required to upload your CV and a supporting evidence form using the attached template or a supporting statement as part of your online application. Your supporting evidence form or supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. The University of Oxford aims to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Georgia Binning, Executive Officer, who can be contacted with enquiries relating to the role ([e-mail]). General queries about the recruitment and application process should be directed to the Recruitment team within the Human Resources department ([e-mail]).

Only applications received online by 12.00 midday GMT on Monday 26 January 2026 can be considered. Interviews are expected to take place on Monday 9 February.

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