Personal Assistant to an Executive Director and a Corporate Director

University College London Hospital; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A top NHS trust in England is seeking a Personal Assistant to support senior leaders. The role involves managing complex diaries, coordinating meetings, and acting as a first point of contact for stakeholders. Ideal candidates will be proactive and professional, with strong communication skills. This dynamic position offers the chance to significantly contribute to organizational performance within a busy NHS environment. Join a committed team making a difference in patient care.

Qualifications

• Experience managing complex diaries and inboxes.
• Ability to handle confidential information professionally.
• Strong communication skills and ability to prioritise.

Responsibilities

• Manage diaries and inboxes for two senior leaders.
• Coordinate meetings and delegated projects.
• Act as a trusted point of contact for stakeholders.
• Prepare agendas and minutes for meetings.
• Manage travel arrangements.

Skills

Diary management

Communication skills

Judgement

Proactivity

Job description

Vacancy at University College London Hospitals NHS Foundation Trust

Are you a confident, proactive personal assistant ready to support senior leaders at the heart of a busy NHS Trust? This fixed‑term secondment offers a unique opportunity to work within Trust Headquarters, supporting both an Executive Director and a Corporate Director in a fast‑paced, high‑trust environment. You’ll need excellent judgement, strong diary and inbox management skills, and the ability to handle sensitive information with professionalism and discretion. In return, you’ll be part of a dynamic team shaping strategic decisions across UCLH, with exposure to senior stakeholders and the chance to contribute meaningfully to projects that impact patient care and organisational performance. If you thrive on variety, responsibility, and making things run smoothly behind the scenes, we’d love to hear from you.

As Personal Assistant to an Executive Director and a Corporate Director, you’ll play a pivotal role in enabling senior leadership to operate smoothly and effectively. You’ll manage complex diaries and inboxes, coordinate meetings and projects, and act as a trusted first point of contact for senior stakeholders. The role demands excellent judgement, discretion, and communication skills, alongside the ability to prioritise competing demands and maintain momentum across a varied portfolio. You’ll need to be confident working independently, proactive in anticipating needs, and comfortable handling sensitive information.

About UCLH

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top‑quality patient care, excellent education, and world‑class research.

We provide first‑class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

Key responsibilities

Key responsibilities include:

• Managing complex diaries and inboxes for two senior leaders.
• Coordinating meetings, delegated projects, and acting as a trusted first point of contact for senior internal and external stakeholders.
• Handling confidential matters with professionalism and supporting the smooth running of Trust HQ.
• Contributing to project delivery, governance support, and cross‑cover planning to ensure continuity of service during periods of absence.

Additional duties include:

• Preparing agendas and minutes for meetings.
• Managing travel arrangements.
• Supporting recruitment and induction processes.
• Maintaining accurate records and databases.
• Supporting staff experience initiatives.
• Coordinating events.
• Acting as a local lead for fire safety and environmental matters.

This is a varied and visible role at the heart of the organisation, ideal for someone who thrives in a fast‑paced, high‑trust environment and enjoys making things run smoothly behind the scenes.

Come and be a part of the best NHS trust in England to work for, according to our staff.

* UCLH top trust to work at in England – In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.

UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?

Advert closes on Friday 19 Dec 2025.