Personal Assistant (PA)

Private Banking Firm; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading financial services firm in London is looking for an Executive Personal Assistant to support the Vice President for EMEA & Asia. The role involves managing schedules, coordinating international travel, and handling confidential correspondence. Ideal candidates will have experience supporting senior executives and possess exceptional organizational skills. This full-time position offers a competitive salary and international travel opportunities.

Benefits

Company car (business and personal use)

International travel opportunities

Exposure to senior-level strategy and operations

Qualifications

• Experience as an Executive Assistant or similar supporting senior executives.
• Ability to manage multiple priorities in a fast-paced environment.
• Willingness and ability to travel internationally.

Responsibilities

• Manage and maintain the Vice President's diary and schedule.
• Coordinate and oversee international travel logistics.
• Prepare and manage confidential correspondence and reports.

Skills

Organisational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office Suite

Proficiency in Google Workspace

Time-management skills

Tools

QuickBooks

Job description

Location: Canary Wharf, London. Job Type: Full-time. Salary: £35,000 - £45,000. Reports To: VP - EMEA + Asia - Global Investigations.

Job Overview

We are seeking a highly organised and professional Executive Personal Assistant to provide comprehensive support to the Vice President for EMEA & Asia within our Investigations Department. This is a pivotal and fast-paced role that goes beyond traditional administrative duties. Acting as a trusted partner and first point of contact, the Executive PA will ensure smooth coordination of the Vice President’s activities across multiple time zones and regions.

The successful candidate will possess exceptional organisational skills, strong attention to detail, and the ability to operate effectively at senior management level. The position requires flexibility for international travel and a proactive, solutions‑focused approach to managing complex priorities and confidential matters.

Key Responsibilities

• Manage and maintain the Vice President’s diary, appointments, and meeting schedule across EMEA and Asia.
• Coordinate and oversee extensive international travel, including flights, visas, accommodation, and detailed itineraries.
• Accompany the Vice President on business travel where required, ensuring seamless logistical and administrative support.
• Serve as a primary liaison between the Vice President and internal/external stakeholders.
• Prepare, proofread, and manage confidential correspondence, reports, and presentations.
• Support departmental coordination for the Investigations team, which includes 4 Data Analysts, 10 Associates, and 4 Senior Associates.
• Anticipate operational needs and provide proactive support to optimise the Vice President’s time and priorities.
• Manage meeting logistics, materials, and minutes, ensuring timely follow‑up on action points.
• Handle sensitive information with the highest level of discretion and professionalism.
• Assist with ad‑hoc projects and administrative initiatives as required.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting senior‑level executives in an international or corporate environment.
• Exceptional organisational and time‑management skills with the ability to manage multiple priorities.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Experience with QuickBooks or similar administrative tools (advantageous).
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Ability and willingness to travel internationally as required.
• Strong understanding of Anti Corruption/Bribery/Financial Crime Regulations is beneficial but not essential.
• A valid driving licence is beneficial but not essential.

Benefits

• Company car (business and personal use).
• International travel opportunities.
• Exposure to senior‑level strategy and operations.
• Collaborative, high‑performing global team based in Canary Wharf.

If you are an experienced and proactive professional who thrives in a dynamic, international environment and enjoys operating at a strategic level, we invite you to apply. Join us as the Executive Personal Assistant to the Vice President for EMEA & Asia and play a central role in supporting our global operations.

Experience: Required
Languages: English – Advanced
Employment: Full‑time
Schedule: Monday - Friday
Salary: £35,000 – £45,000 yearly
Starting time: Immediate start!

About Private Banking Firm

Our Client is a leading private banking firm. With a strong presence across key international markets, with focus on delivering tailored solutions with the highest standards of professionalism, integrity, and discretion.