Personal Assistant & Operations Coordinator

Career Legal; City Of London; Hybrid; GBP 39,000 - 47,000; Full time

Job summary

An international law firm in London seeks a highly organised Personal Assistant & Operations Coordinator. The role combines PA duties and operational support, requiring strong organisational skills, diary management experience, and advanced MS Office proficiency. Up to £46,500 salary, excellent benefits, and a hybrid work model are offered.

Benefits

Private medical insurance

Pension

Gym discounts

Qualifications

• Previous PA experience within legal or professional services.
• Strong organisational and multitasking abilities.
• Exceptional attention to detail and communication skills.

Responsibilities

• Extensive diary management across multiple time zones.
• Coordinating complex travel itineraries, often internationally.
• Preparing PowerPoint presentations, Word documents, and Excel spreadsheets.

Skills

Organisational skills

Multitasking

Attention to detail

Communication skills

Advanced MS Office skills

Tools

Word

Excel

PowerPoint

Job description

Personal Assistant & Operations Coordinator

Up to £46,500 | London | 4 days in the office

My client, a prestigious international law firm, is seeking a highly organised and proactive Personal Assistant & Operations Coordinator to support their Global Head of Facilities & Logistics and Facilities & Client Services Manager. This is a varied position where you’ll combine traditional PA duties with wider operational and facilities support, offering genuine variety day-to-day.

The ideal candidate will come from a legal, professional services or financial services background, with proven experience managing busy, senior-level diaries and arranging complex domestic and international travel. You’ll be confident, polished, and used to operating in a fast-paced, professional environment.

The Role

This position is split approximately 70% PA and 30% operations/facilities support, offering both autonomy and exposure across multiple areas of the business.

Key responsibilities include:

• Extensive diary management across multiple time zones
• Coordinating complex travel itineraries, often internationally
• Preparing PowerPoint presentations, Word documents, and Excel spreadsheets
• Processing invoices and expenses, liaising with finance where needed
• Acting as a key contact for business travel queries, working with travel providers to ensure a seamless service
• Supporting insurance renewals and company car administration
• Maintaining intranet content and internal documentation for the Facilities team
• Assisting with wider operational projects including carbon accounting, first aider/fire warden coordination, and ad hoc facilities initiatives

About You

• Previous PA experience within legal or professional services (financial services experience also considered)
• Strong organisational and multitasking abilities with a proactive, solution-focused approach
• Exceptional attention to detail and communication skills
• Advanced MS Office skills, particularly in Word, Excel, and PowerPoint
• Confident liaising with senior stakeholders across multiple offices
• Enjoys a busy, varied role and thrives in a team environment

The Details

Salary up to £46,500 (depending on experience) • Based in London, with four days per week in the office 9.30am – 5.30pm (some flexibility required) • Excellent benefits package including private medical, pension, gym discounts and more