Personal Assistant / Office Manager

The Opportunity Hub UK; United Kingdom; On-site; GBP 26,000 - 34,000; Full time

Job summary

A leading arts PR agency in central London is seeking a Personal Assistant and Office Manager to support a dynamic female founder. This full-time role involves managing diaries, supporting events, and overseeing day-to-day operations, perfect for an organised individual with 2-3 years in a similar position.

Benefits

21 days’ annual leave plus office closure between Christmas and New Year

Regular team social events

Involvement in creative projects

Qualifications

• 2-3 years of experience in a personal assistant or office management position.
• High attention to detail and ability to manage multiple tasks.
• Enthusiastic about the arts and familiar with creative industry.

Responsibilities

• Managing the Director’s diary and internal and external meetings.
• Implementing internal systems and handling correspondence.
• Organising travel and coordinating team events.

Skills

Organisational skills

Time management

Attention to detail

Professional communication

Discretion

Independence

Proficiency in Microsoft Office

Familiarity with CRM tools

Tools

Microsoft Excel

Xero

Job description

Join a thriving arts PR agency in central London where your organisational skills will support the vision of a dynamic female founder and play a vital role in the day-to-day operations of a busy, creative consultancy.

This is a full-time opportunity to become the Personal Assistant and Office Manager within a well-established PR agency that works with some of the most exciting names in the arts and cultural sector. You'll be based in their welcoming and fast-paced office, just moments from Embankment station, and collaborate closely with a female founder who leads the business with creativity, energy and a deep commitment to the arts. The environment is supportive, driven and deeply connected to the creative community across the UK.

The role is ideal for someone with two to three years of experience in a similar role, who thrives in a hands-on, varied position and is confident managing competing priorities with care and precision. From overseeing diaries and email inboxes to supporting events, communications and systems management, your contribution will be essential to the smooth running of the agency.

Here's What You'll Be Doing:

- Managing the Director’s diary and scheduling internal and external meetings
- Supporting the Director and Associate Director with daily admin tasks and meeting follow-ups
- Implementing and maintaining internal systems, such as digital contract tools like DocuSign
- Handling correspondence, including managing inboxes for team members on leave
- Responding to and tracking new business enquiries, and setting up briefings and meetings
- Maintaining databases for clients and accounts using Excel and Xero
- Assisting with invoice tracking, company expenses and contract preparation
- Logging and monitoring contract updates in coordination with the accounts team
- Organising travel and coordinating team events, company celebrations and social gatherings
- Liaising with designers, printers, and service providers
- Managing HR-related admin for interns and job candidates
- Ensuring digital files are archived appropriately and internal systems are well maintained
- Supporting company podcast production and in-house publishing projects
- Coordinating website updates and liaising with the IT team as needed
- Keeping the office running smoothly: managing supplies, cleaning schedules, and external services

Here Are The Skills You'll Need:

- 2–3 years’ experience in a personal assistant or office management position
- Excellent organisational and time management skills
- High attention to detail and ability to manage multiple tasks simultaneously
- Professional and confident communication, written and verbal
- Discretion and maturity in handling sensitive information
- Enthusiastic about the arts and familiar with cultural or creative industry environments
- Comfortable working independently and proactively
- Proficiency in Microsoft Office, especially Excel; experience with Xero is a plus
- Familiarity with internal systems or CRM tools is helpful

Work Permissions:

You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.

Here Are The Benefits Of This Job:

- Salary £26,000 - £34,000 Depending on expereince
- 21 days’ annual leave plus office closure between Christmas and New Year
- Central London office based near Embankment tube station
- Involvement in a range of creative projects, from events to podcasts and publishing
- Regular team social events and a collaborative working culture
- A chance to contribute to the operations of a respected arts PR agency

Working in the arts and culture sector is uniquely rewarding, combining creativity with meaningful collaboration and public impact. This role offers direct access to the inner workings of a PR agency that champions some of the most innovative cultural initiatives in the UK, making it an excellent opportunity for anyone seeking to grow a career in communications, administration or arts management.