Personal Assistant and Office Manager

Leapfrog Recruitment Consultants; Daliburgh; On-site; GBP 30,000 - 45,000; Full time

Job summary

A professional legal firm in Scotland is seeking an experienced PA/Office Manager. The role involves providing personal assistant support, managing day-to-day office operations, ensuring compliance with regulatory requirements, and overseeing client databases. Ideal candidates will possess strong organisational skills, excellent IT capability, and ideally have experience in a legal or professional services environment. Applications can be submitted via the company's job email.

Qualifications

• Wide range of secretarial or PA experience, ideally in a professional services or legal environment.
• Experience with AML/KYC requirements is highly desirable.
• Familiarity with Guernsey legal or regulatory processes is a plus.

Responsibilities

• Provide comprehensive personal assistant support to the sole partner.
• Manage the efficient day-to-day running of the office.
• Oversee client databases and ensure compliance with regulatory requirements.
• Coordinate the firm's transition to the Guernsey Greffe digital submission process.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

IT capability

Tools

Microsoft Office

OneDrive

Job description

An opportunity has arisen for an experienced and highly organised PA/Office Manager to take on a central and trusted role within a small professional legal firm! The work combines personal assistant duties, office management, and regulatory coordination, requiring discretion and sound judgement.

Location

Duties for this role include, but are not limited to:

• Provide comprehensive personal assistant support to the sole partner, including diary management, correspondence, and prioritisation of workload.
• Act as a key point of contact for clients, maintaining a professional, discreet, and confidential approach at all times.
• Manage the efficient day-to-day running of the office, including administration, suppliers, and internal processes.
• Support general financial administration, including billing support and time recording where required.
• Manage and maintain client AML and KYC records, ensuring compliance with regulatory requirements and internal standards.
• Oversee client databases, document management, and filing systems to ensure accuracy and accessibility.
• Use and manage Microsoft Office, OneDrive, and other proprietary software packages effectively.
• Support the firm's compliance obligations relevant to private client, trusts, and corporate legal work.
• Lead and coordinate the firm's transition to the Guernsey Greffe digital submission process during 2026, ensuring readiness, procedural updates, and compliance.
• Act as an internal point of contact for process change and implementation relating to digital submissions.

Skills / Qualifications

The ideal candidate will have a wide range of secretarial or PA experience, ideally gained within a professional services or legal environment. Excellent organisational skills, strong attention to detail, and confident written and verbal communication are essential, alongside strong IT capability, particularly with Microsoft Office. Experience of AML / KYC requirements, familiarity with Guernsey legal or regulatory processes, and exposure to private client, trusts, corporate, or commercial law work would be highly desirable.

For a full job description or further information on this role please call 711188, or email [e-mail].

If you wish to apply for this role, please submit your CV via the Apply Now button below.