Personal Assistant - Legal

Michael Page (UK); Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking a skilled Personal Assistant - Legal in the public sector to manage diaries, schedule meetings, and prepare legal documentation. This role is essential in maintaining operational efficiency. Candidates should have experience in a similar administrative role, strong organisational and communication skills, and the ability to handle sensitive information. This temporary contract offers a competitive daily rate and valuable experience in a prestigious public sector environment.

Benefits

Competitive daily rate

Opportunity in prestigious public sector environment

Collaborative workplace culture

Qualifications

• Previous experience in a similar secretarial or administrative role within the public sector.
• Strong organisational skills and the ability to manage multiple tasks effectively.
• Strong experience in handling sensitive information in line with GDPR.

Responsibilities

• Manage diaries, schedule meetings, and organise appointments for senior team members.
• Prepare and distribute meeting agendas and legal documentation.
• Handle confidential information with discretion.

Skills

Organisational skills

Handling sensitive information

Communication skills

Problem-solving

Microsoft Office Suite proficiency

Familiarity with legal terminology

Job description

• Personal Assistant - Legal required for immediate start.
• Work for a well known Public Sector organisation based in London.

About Our Client

The hiring organisation is a well-established public sector entity focused on delivering excellent services and ensuring operational efficiency. It offers a structured and professional environment conducive to achieving excellence.

Job Description

• Manage diaries, schedule meetings, and organise appointments for senior team members.
• Prepare and distribute meeting agendas, minutes, and other legal documentation.
• Coordinate travel arrangements and logistics for team members as required.
• Handle confidential information with discretion and maintain records accurately.
• Act as the first point of contact for internal and external stakeholders.
• Organise events of varying scales (remotely and in person)
• Assist with recruitment, including organising recruitment interview timetables for a variety of recruitment campaigns and have responsibility for organising the on boarding of staff within the teams.
• Raise Purchase Orders where necessary and ensure that invoices are authorised efficiently and logged correctly by assisting/maintaining the Litigation invoice database.
• Assist with the preparation of reports and presentations for legal projects.
• Monitor and manage email correspondence on behalf of senior staff.
• Ensure compliance with organisational policies and procedures.

The Successful Applicant

A successful Personal Assistant - Legal should have:

• Previous experience in a similar secretarial or administrative role within the public sector.
• Strong organisational skills and the ability to manage multiple tasks effectively.
• Strong experience in the handling and disclosure of sensitive information in line with GDPR and data handling policies.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint and experience of raising Purchase Orders.
• Excellent written and verbal communication skills.
• The ability to handle sensitive information with confidentiality and professionalism.
• A proactive and resourceful approach to problem-solving and task management.
• Familiarity with legal terminology and documentation would be advantageous.

What's on Offer

• Competitive daily rate between £119.24 - £136.40, depending on experience.
• Opportunity to work in a prestigious public sector environment in Canary Wharf.
• Temporary contract offering valuable experience in the legal and administrative fields.
• Collaborative and professional workplace culture.

This is an excellent opportunity for a skilled Personal Assistant - Legal to contribute to a respected organisation within the public sector. If you meet the requirements, we encourage you to apply today.