Personal Assistant (Hybrid / 33k)

VanRath; Belfast; On-site; GBP 29,000 - 33,000; Full time

Job summary

A leading professional services firm in Belfast is seeking an experienced Personal Assistant to support executive-level operations. The role requires 3-5 years of experience in a similar environment, strong organizational skills, and the ability to handle confidential information. This position offers a hybrid work model and an excellent benefits package, including a competitive salary and generous leave.

Benefits

25 days annual leave + 13 public holidays

10% employer pension contribution

Private medical insurance

Life assurance & income protection

Salary sacrifice schemes

Local retail & partner discounts

Qualifications

• 3-5+ years' experience as a PA, EA, or senior administrator within a corporate environment.
• Skilled at working to tight deadlines and managing confidential information.
• Exceptional organizational skills with attention to detail.

Responsibilities

• Provide executive-level assistance to ensure smooth operations.
• Handle complex diary coordination and act as the main contact.
• Prepare professional documents for high-level projects.

Skills

Diary coordination

Organizational skills

Confidentiality

Document drafting

CRM systems knowledge

Microsoft Office proficiency

Tools

Microsoft Dynamics

MS Teams

Zoom

GoToWebinar

Job description

VANRATH are pleased to be working with a leading professional and legal services organisation to recruit a Personal Assistant. This role offers the chance to join a highly respected firm that provides excellent progression opportunities and one of the best benefits packages in the sector.

Location: Belfast City Centre
Contract: Permanent, Full-Time (Monday-Friday)
Hybrid: 3 office days / 2 home-based after probation

Rewards & Benefits

• Salary: £29,000 - £33,000 (DOE)
• 25 days annual leave + 13 public holidays
• 10% employer pension contribution
• Private medical insurance
• Life assurance & income protection
• Salary sacrifice schemes (Cycle to Work, Tech, etc.)
• Local retail & partner discounts
• Regular wellbeing events & initiatives

Key Responsibilities

• Provide direct executive-level assistance to the Head of Professional Conduct, ensuring smooth day-to-day operations.

• Handle complex diary coordination, prioritising competing demands and acting as the main contact for incoming queries.

• Prepare professional documents including reports, presentations, and data summaries to support high-level projects.

• Organise and manage committee activity: scheduling, agenda setting, preparing papers, taking minutes, and monitoring follow-ups.

• Maintain structured electronic and physical filing systems, ensuring compliance with internal standards.

• Coordinate senior leadership meetings, both internal and external, including logistics, documentation, and action tracking.

• Arrange business travel and process related expenses promptly.

• Manage updates in CRM systems, ensuring information is current and accurate.

• Monitor shared inboxes, prioritising messages and deadlines effectively.

• Support compliance activity, including GDPR and ISO standards.

About You

• 3-5+ years' experience as a PA, EA, or senior administrator within a corporate or professional services environment.

• Strong discretion when handling confidential and sensitive information.

• Confident using virtual meeting platforms such as MS Teams, Zoom, or GoToWebinar.

• Skilled at drafting professional documents, supporting senior projects, and working to tight deadlines.

• Experienced in committee/board support, including agendas, papers, and minutes.

• Exceptional organisational skills with high attention to detail.

• Strong knowledge of CRM systems (Microsoft Dynamics preferred).

• Advanced Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint).

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.