Personal Assistant FTC

Omnicom Media Group; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading media agency in London is seeking a proactive Personal Assistant to provide administrative support to top executives. Responsibilities include managing diaries, scheduling meetings, processing expenses, and organizing client events. The ideal candidate will thrive in a hybrid working model and demonstrate excellent time management skills. This role promotes collaboration and flexibility, ensuring a supportive work atmosphere.

Qualifications

• Proactive, calm demeanor with a passion for solutions.
• Ability to manage multiple diaries effectively.
• Discretion and responsibility in communications.

Responsibilities

• Manage diaries, schedule meetings, and coordinate logistics.
• Process expenses and book internal meeting rooms.
• Meet and greet visitors and ensure a welcoming experience.
• Support client entertainment and events organization.
• Assist in running agency events and project management.

Skills

Senior Care

Time Management

Google Docs

Hoyer Lift

QuickBooks

Infection Control Training

Caregiving

Office Experience

Personal Assistant Experience

Home Care

Alzheimer's Care

Administrative Experience

Job description

About the role

This role requires building a close working relationship with the CSEO CIO CPO and HOP handling a range of administrative support related tasks to ensure they are maximising their time efficiently. The right candidate will be proactive with a flexible and can-do approach.

Your role will be diverse and will include but not be limited to:

• Full management of diaries, including liaising with internal and external contacts, scheduling meetings, managing conflicts, coordinating attendees, collating and distributing agendas.
• Processing of expenses.
• Booking internal meeting rooms, arranging catering and IT support when necessary.
• Meeting and greeting visitors, ensuring a welcoming experience at OMD UK.
• Supporting booking of client or external entertainment and events, from client dinners to large industry events.
• Occasional management of office related tasks such as IT kit or stationery ordering.
• Opportunity to work on projects such as research reports or project management/coordination with a wider team.
• Assisting in organising and running our agency All in Days.

What you will bring to the role

We are looking for a real team player who is positive, calm, and has a passion for finding solutions. You juggle diaries effortlessly and can deliver on short lead times. Throwing together a dinner for 10 with four days notice is a walk in the park. You know when to use discretion and show responsibility, and are aware of the difference between a WhatsApp chat and the voice used in all-client communications.

About the Agency

At OMD UK we help our clients make better decisions faster to unlock extraordinary growth using three industry-leading capabilities: Decision Science, Connected Performance, and Agile Innovation. We transform better customer understanding into faster marketing impact with world‑class talent and technology and we do this with some of the world’s most iconic and influential brands. We are part of the world’s largest media network with more than 12,000 people working in over 100 countries and are currently the AdWeek Global Media Agency of the Year.

Working

At Omnicom Media Group we are committed to supporting flexibility for our people while fostering collaboration, innovation, and teamwork. We have a hybrid working model (three days in the office, two working remotely) to ensure that we meet the needs of both our people and our business. Our standard working hours are 9:30–17:30 but we offer the ability to flex around core hours of 10:30–16:30 to give our people flexibility on how they manage their working day, whether in the office or working remotely. For example, you could start work at 8:30 and finish at 16:30 or start at 10:30 and finish at 18:30.

We encourage open conversations between our people and managers to help navigate high‑need periods and individual circumstances. Our goal is to create an environment where people feel genuinely supported to do their best – both in their careers and in their lives outside of work.

Be Your Best

We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable you can email us confidentially to let us know how we can support you.

Diversity, Equity & Inclusion at OMG

At OMG our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality, inclusion and belonging. We are committed to providing a truly inclusive environment that reflects today’s society where everyone is able to bring their true selves to work and where diverse voices and backgrounds are valued, heard and well‑represented.

We will process your personal data in accordance with our Recruitment Privacy Notice.

Employment Type

Full time

Experience

Years

Vacancy

1

Key Skills

• Senior Care
• Time Management
• Google Docs
• Hoyer Lift
• QuickBooks
• Infection Control Training
• Caregiving
• Office Experience
• Personal Assistant Experience
• Home Care
• Alzheimer's Care
• Administrative Experience