Personal Assistant for an FTSE 100 company

Bain and Gray; England; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading recruitment agency is seeking a dynamic Personal Assistant to support the CEO's Office in London. The role involves managing the CEO's diary, preparing for meetings, and coordinating travel. Candidates should have experience supporting C-Suite executives, strong organization skills, and IT proficiency, including Microsoft applications. In this pivotal position, you will be crucial in ensuring the smooth operation of the CEO's office and represent it professionally in meetings and communications, all while maintaining confidentiality.

Qualifications

• Proven experience as a C-Suite Personal/Executive Assistant to an executive or Board Member.
• Strong working knowledge of Microsoft applications.
• Exceptional organisational skills with the ability to prioritise effectively.
• Strong communication skills and attention to detail.

Responsibilities

• Proactively manage and coordinate a complex diary for the CEO.
• Prepare for Executive and Board meetings with necessary documents.
• Act as the first point of contact for internal and external stakeholders.
• Arrange complex international travel itineraries.

Skills

Diary Management

Stakeholder Management

Travel Coordination

Communication Management

Expense and Invoice Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Reference: TP7140

Salary: £40,000 - £50,000

Location: The Strand, London

We have an exciting and challenging opportunity for a dynamic Personal Assistant to provide professional support to the CEO’s Office of a well-known FTSE 100. In this pivotal role, you will be instrumental in ensuring the smooth operation of the CEO’s Office day-to-day activities. As a Personal Assistant, you will proactively manage the diary and emails, organise travel and accommodation, and prioritise key activities to help achieve the strategic goals of the organisation.

We are looking for a highly organised and forward-thinking individual with the ability to professionally represent the CEO’s Office in communications and meetings at all times. The individual will also deputise for the CEO’s Personal Assistant during periods of annual leave. The individual will have exceptional communication skills and thrive in a fast-paced and ever-changing environment. Your ability to work independently, coupled with your confidence and professionalism, will be essential in this role.

This role is based at our Strand office in London.

If you are ready to take on this exciting challenge and support the CEO’s Office in driving National Grid’s vision and values forward, we want to hear from you!

What you'll do

• Diary Management: Proactively manage and coordinate a complex and dynamic diary, ensuring accurate scheduling and timely responses to meeting requests.
• Meeting Preparation: Prepare for various National Grid Executive and Board meetings, ensuring the CEO’s Office is well prepared for all meetings, with all necessary papers in advance and appropriate time to review in advance of the meeting.
• Stakeholder Management: Act as the first point of contact for internal and external stakeholders, including government, regulators and investors. Build strong relationships with key stakeholders.
• Travel Coordination: Arrange complex international travel itineraries, including flights, accommodation, ground transfers, and necessary travel documents, for various executives in the business.
• Communication Management: respond to queries and manage emails, ensuring data protection, confidentiality and privacy protocols are upheld in all circumstances.
• Expense and Invoice Management: Compile and submit expense reports and process invoices for the CEO’s Office.
• Work closely with the CEO Office team to ensure complete synchronisation of meetings, communications and requests, and tracking strategic initiatives, goals, and priorities.

These responsibilities represent the core functions of the role, though there may be additional opportunities for involvement in various projects and initiatives as required by the CEO’s Office. This position is essential for ensuring the smooth operation of the CEO Office and requires a proactive, organised, and detail-oriented individual.

What you'll have

• Proven experience as a C-Suite Personal/Executive Assistant to an executive or Board Member.
• Strong working knowledge of Microsoft applications, including Word, Excel, and PowerPoint, as well as SharePoint.
• Exceptional organisational skills with the ability to prioritise and manage a busy workload effectively.
• Strong communication skills and attention to detail, demonstrating initiative and a flexible, "can-do" attitude.
• Ability to handle highly confidential and sensitive information with discretion at all times.
• The commitment to be on call as and when required, in event of an operational emergency requiring last minute travel arrangements.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy

Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.