Personal Assistant & Administrative Support

Adecco; England; On-site; GBP 28,000 - 32,000; Full time

Job summary

A staffing agency is seeking a highly organised Personal Assistant & Administrative Support professional in Chichester. This role combines executive support with diverse administrative and bookkeeping tasks, ideal for those who thrive in varied environments. Responsibilities include managing emails, organising schedules, supporting meetings, and assisting with financial documentation using Xero. The ideal candidate has a background in PA roles, strong communication skills, and a keen eye for detail. Benefits include 28 days of holiday and pension contributions, making this a compelling opportunity.

Benefits

28 days holiday (inc Bank Holidays)

3% Company pension contribution

Company mobile phone

Qualifications

• Proven experience managing multiple priorities in a fast-paced environment.
• Ability to respond to emails and liaise with team members effectively.
• Experience in compiling reports and creating presentations.

Responsibilities

• Monitor and prioritise emails.
• Organise and maintain calendars.
• Summarise minutes of meetings and circulate to stakeholders.
• Book travel and accommodations when needed.
• Assist with bookkeeping functions using Xero.

Skills

Highly organised

Excellent attention to detail

Strong communication skills

Proficient in Microsoft Office

Familiar with modern digital tools

Education

Previous experience in a PA or administrative role

Bookkeeping experience

Tools

Xero

Job description

Personal Assistant & Administrative Support

Location: Chichester, West Sussex

Salary: 28,000 - 32,000 per annum (depending on experience)

Hours: Full-time, 9:00am - 5:00pm (office-based)

Start Date: 12th January

Overview

Our client is seeking a highly organised and proactive Personal Assistant & Administrative Support professional to join their small, dynamic team. This is an exciting opportunity for an individual who thrives in a varied role, combining executive support with administrative and bookkeeping responsibilities.

The successful candidate will be confident managing multiple priorities, comfortable working in a fast-paced environment, and adept at using modern tools and technology, including AI-based solutions. This position offers the chance to make a real impact within a growing business, providing essential support to senior leadership while ensuring smooth day-to-day operations.

Benefits

• 28 days holiday (inc Bank Holidays)
• 3% Company pension contribution
• Company mobile phone

Key Responsibilities

• Inbox Management: Monitor and prioritise emails, respond where appropriate, and liaise with team members to gather required information.
• Diary Management: Organise and maintain calendars, schedule meetings, and coordinate appointments.
• Meeting Support: Summarise minutes using Otter (or similar), ensure clarity and accuracy, and circulate to stakeholders.
• Travel Arrangements: Book travel and accommodation when required.
• Project Support: Undertake individual projects such as product research or ad-hoc tasks set by management.
• Reporting & Presentations: Compile reports and create professional presentations for internal and external use.
• Compliance: Assist with ISO 9001 coordination and GDPR compliance activities.
• HR Administration: Maintain personnel records, manage absence and holiday requests, and act as the first point of contact with external HR advisors.
• Finance Support: Raise sales invoices, post bills, and assist with bookkeeping functions using Xero.

About the Role

This position is ideal for someone who enjoys variety and is happy working in a small company environment. The role will be approximately 60% Personal Assistant duties and 40% bookkeeping support, requiring both a proactive and reactive approach.

Candidate Profile

• Highly organised with excellent attention to detail.
• Strong communication skills and ability to liaise confidently with stakeholders.
• Comfortable working independently and as part of a team.
• Proficient in Microsoft Office and familiar with modern digital tools (including AI).
• Previous experience in a PA or administrative role is essential; bookkeeping experience is desirable.
• Flexible and adaptable, with a positive attitude towards learning new skills.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.