Personal Assistant (12pm - 8pm shift)

Freshfields LLP; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A prestigious law firm in London is seeking a detail-oriented Personal Assistant to join their Assistant Centre. In this dynamic role, you will provide high-quality administrative support, manage diaries, coordinate meetings, and assist with financial processes. The ideal candidate will have excellent Microsoft Office skills and a strong academic background or equivalent experience. This position offers opportunities for professional development within a supportive team environment, along with a hybrid working policy.

Benefits

Excellent benefits package

Opportunities for progression

Qualifications

• Proven ability to provide high-quality administrative support.
• Experience with financial processes like billing and budget tracking.
• Ability to assist with event coordination and CRM updates.

Responsibilities

• Manage diary, coordinate meetings, and arrange travel.
• Support financial processes and manage budgets.
• Collaborate with departments to provide client-focused solutions.

Skills

Excellent Microsoft Office skills

Outstanding organisational and time management abilities

Excellent communication skills

High attention to detail

Education

Strong academic background or equivalent professional experience

Job description

Are you a proactive, detail-oriented Personal Assistant looking to thrive in a fast-paced, collaborative environment? Join our dynamic Assistant Centre (AC) in London, where you’ll be part of a high-performing team supporting senior stakeholders and contributing to the smooth running of our business.

About the Role

As a Personal Assistant within the AC, you’ll work closely with Executive Assistants (EAs), Admin Assistants (AAs), and other business services teams to deliver exceptional administrative support. Reporting to the Operations Practice Manager (OPM) and supported by the AC Resource Coordinator (ARC), you’ll play a key role in ensuring a seamless client experience and operational excellence.

We operate a hybrid working policy, and provide both an excellent benefits package, and opportunities for progression.

This is a varied and rewarding role offering exposure to multiple areas of the business, with opportunities to develop subject matter expertise in areas such as finance, marketing, travel, and document management.

What You’ll Be Doing

• Providing high-quality administrative support including diary management, meeting coordination, travel arrangements, and document preparation.
• Supporting financial processes such as billing, expense claims, and budget tracking.
• Assisting with marketing and business development activities, including event coordination and CRM updates.
• Collaborating with colleagues across departments to deliver efficient and client-focused solutions.
• Managing matter openings, risk checks, and internal systems with accuracy and discretion.
• Offering technical support and troubleshooting assistance for platforms like Teams and iManage.

What We’re Looking For

• A strong academic background or equivalent professional experience.
• Excellent Microsoft Office skills (Word, PowerPoint, Excel).
• Outstanding organisational and time management abilities.
• A confident, professional, and approachable manner.
• A team player with excellent communication skills and a “can-do” attitude.
• High attention to detail and a methodical approach to work.
• Resilience, adaptability, and a willingness to learn and share best practices.

Why Join Us?

• Be part of a supportive and forward-thinking team.
• Gain exposure to a wide range of business functions and stakeholders.
• Enjoy opportunities for professional development and career progression.
• Work in a centralised service model that values collaboration, innovation, and excellence.

Inclusion

Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.

Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (e.g. the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.