Personal Assistant

Royal Wolverhampton NHS Trust; Wolverhampton; On-site; GBP 20,000 - 28,000; Full time

Job summary

A prominent NHS trust in Wolverhampton is seeking a proactive personal assistant to support the Cellular Pathology Department. The role involves organizing meetings, processing correspondence, and managing recruitment documentation. Ideal candidates will have strong organizational skills and the ability to handle sensitive information with discretion. Flexible working arrangements are available.

Benefits

Flexible working arrangements

Diversity and inclusion practices

Qualifications

• Experience in an administrative or personal assistant role.
• Ability to manage sensitive issues with discretion.
• Strong skills in coordinating complex schedules.

Responsibilities

• Arrange meetings and prepare agendas.
• Process incoming mail and act on correspondence.
• Manage documentation for recruitment processes.

Skills

Proactive communication

Organizational skills

Confidentiality management

Job description

To be responsible for providing an comprehensive and proactive personal assistant service to the Cellular Pathology Department. The post holder will work independently and exercise a significant level of initiative in organising the administrative workload of the Department.

Responsibilities

• Arrange meetings, functions, prepare agendas, type letters and minutes, dispatch documents as appropriate whilst maintaining accuracy. Check multiple diaries to organise complex meeting schedules.
• Receive and process all incoming mail to the Department, acting independently on correspondence and bringing relevant matters to the timely attention of the Service Lead.
• Deal professionally with complex, sensitive issues whilst maintaining confidentiality (e.g., changes in staff personal circumstances, complaints, disciplinary matters in accordance with Trust procedures).
• Implement effective communication systems, including undertaking 1:1 meetings and monthly review meetings.
• Maintain Cellular Pathology personal files and undertake routine administrative personnel procedures.
• Assist the Service Lead in the administration of the recruitment of technical and administrative staff. Manage all documentation associated with recruitment, including starter/Change/Leaver forms, letters, and contracts.
• Monitor Cellular Pathology staff holidays and sickness absence data.
• Co‑ordinate, organise and maintain records of achievement of mandatory training for the whole department.
• Assist the Service Lead in maintaining up-to-date job descriptions and staff employment.
• Assist the Service Lead in the induction of all new staff.

Organisation

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands, providing primary, acute and community services. We are proud of the diversity of both our staff and the communities we serve and are committed to creating flexible working arrangements to suit your needs. Our Trust has been rated "Good" by CQC and received awards such as the Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020. We encourage applicants to discuss individual circumstances and flexible working requests with the Recruiting Manager during the onboarding process.