Personal Assistant

Allen Associates; Vale of White Horse; Hybrid; GBP 45,000 - 50,000; Full time

Job summary

A leading consultancy in the Vale of White Horse is seeking a Personal Assistant to support senior leaders. This role includes managing complex schedules, creating professional presentations, and handling confidential correspondence. The company offers a competitive salary between £45,000 and £50,000, a supportive working environment, and flexible working arrangements, including hybrid options. If you have strong organisational skills and experience supporting executives, this might be the perfect opportunity for you.

Benefits

25 days annual leave plus bank holidays

Employer-matched pension contributions

Private medical insurance

Flexible working hours

Cycle-to-work scheme

Qualifications

• Proven experience in Personal or Executive Assistance supporting senior leaders.
• Strong PowerPoint skills for creating professional presentations.
• Proven experience handling confidential information with discretion.
• Familiarity with SharePoint is desirable.
• Excellent organisational skills and ability to prioritise tasks effectively.

Responsibilities

• Manage complex schedules for top executives.
• Organise and prepare high-quality PowerPoint presentations.
• Handle confidential correspondence professionally.
• Coordinate travel arrangements and meeting logistics.
• Maintain document control using SharePoint.

Skills

Proven experience in Personal or Executive Assistance supporting senior leaders

Strong PowerPoint skills

Confident communicator

Excellent organisational skills

Tools

SharePoint

Job description

Personal Assistant

Are you ready to support senior leaders at a recognised, award-winning organisation committed to social and environmental responsibility?

As a Personal Assistant with this esteemed company, you will play a vital role in enabling top executives to focus on strategic priorities while providing seamless support. This is your opportunity to work for a rewarding employer that truly values its staff and promotes a healthy work-life balance.

Personal Assistant Responsibilities

• Managing complex schedules and calendars for the Global HR Director and the Executive Director for Finance and HR, ensuring efficient time management aligned with organisational goals.
• Organising and preparing high-quality PowerPoint presentations for meetings, reports, and critical stakeholder updates.
• Handling confidential correspondence with professionalism, acting as a trusted gatekeeper to facilitate effective communication between teams and external parties.
• Coordinating travel arrangements, conference logistics, and meeting agendas to support the Directors' strategic initiatives.
• Using SharePoint to maintain document control, ensuring information is organised and accessible for the leadership team.
• Supporting ad hoc administrative tasks that help streamline workflows and enhance executive productivity.

Personal Assistant Rewards

• Competitive salary of £45,000 - £50,000 depending on experience
• 25 days annual leave, plus bank holidays and a birthday day off
• Employer-matched pension contributions up to 6% and minimum 4.5% employee contribution
• Private medical insurance and access to a health cash plan
• Flexible working hours with some start/finish time flexibility and hybrid working (approximately 3 days in the office)
• Cycle-to-work scheme and buy-sell holiday options to promote your wellbeing and work-life balance
• A supportive environment recognised as a Great Place to Work, with a strong emphasis on employee wellbeing

The Company

Our client is a leading consultancy. They pride themselves on innovation, social responsibility, and fostering a positive workplace culture.

Personal Assistant Experience Essentials

• Proven experience in Personal or Executive Assistance supporting senior leaders
• Strong PowerPoint skills for creating professional presentations
• Proven experience handling confidential information with discretion, ideally supporting an HR leader
• Familiarity with SharePoint is desirable
• Excellent organisational skills and ability to prioritise tasks effectively
• Confident communicator able to act as a professional gatekeeper
• Ability to manage competing priorities in a fast-paced environment

Location

While the role involves some flexibility, approximately three days per week will be in the office, which is in OX13. Car parking is available on-site for those who drive. The working environment promotes flexibility with options to adjust start and finish times, supporting your individual needs.