Personal Assistant

Spire Healthcare Limited; Southampton; On-site; GBP 14,000 - 21,000; Part time

Benefits offered by this job

35 days annual leave inclusive of bank

Pension scheme

Private medical insurance

Job summary

Spire Southampton Hospital is seeking a Personal Assistant to support the Hospital Director, Director of Clinical Services and Director of Operations on a part-time basis. The role involves organizing diaries, preparing meetings, and providing high-level administrative support to senior executives at a private hospital in Southampton.

This position offers 20 hours per week with a permanent contract, Monday to Friday, and a comprehensive benefits package.

Qualifications

• Proven track record of holding a similar position, preferably at senior management level.

Responsibilities

• Support the Hospital Director, Director of Clinical Services and Director of Operations in achieving high standards in efficiency, presentation standards and customer care.
• Provision of administrative support to the Hospital Director, Director of Clinical Services and Director of Operations
• Organise and prepare for meetings with internal/external parties including production of agendas and minutes. Attend these meetings as required and distribute documentation.
• Assisting in organising the daily schedule of the Hospital Director, Director of Clinical Services and Director or Operations
• Arranging events and forums
• Submitting expenses
• Files and document organisation/management
• Dealing with a wide range of telephone enquiries

Skills

Diary management

Typing

Interpersonal skills

Communication

Organization

Deadline management

Tools

MS Word

PowerPoint

Excel

Job description

Personal Assistant | Healthcare | Private Hospital | Part-time | Permanent | 20 hours per week | Southampton

Spire Southampton Hospital, has an exciting opportunity for a Personal Assistant to the Hospital Director, Director of Clinical Services and Director or Operations on a Part-time, permanent basis.

Spire Southampton Hospital offers world-class care, attracting patients from across the South of England and internationally. We deliver some of the best cardiac surgery results in the country. Our Critical Care department and multidisciplinary team offer you peace of mind for our wide range of treatments.

Working Hours

Monday to Friday- 20 hrs per week working 4 hours per day
Contract type:Permanent

As Personal Assistant, you will provide PA support to the Hospital Director, Director of Clinical Services and Director or Operations, facilitating the smooth operation of the hospital.

Key Responsibilities

• Support the Hospital Director, Director of Clinical Services and Director or Operations offices in achieving high standards in terms of efficiency, presentation standards and customer care.
• Provision of administrative support to the Hospital Director, Director of Clinical Services and Director or Operations
• Organise and prepare for meetings with internal/external parties including production of agendas and minutes. Attend these meetings as required and distribute documentation.
• Assisting in organising the daily schedule of the Hospital Director, Director of Clinical Services and Director or Operations
• Arranging events and forums
• Submitting expenses
• Files and document organisation/management
• Dealing with a wide range of telephone enquiries

Applicants must have

• Proven track record of holding a similar position, preferably at senior management level
• PA experience who understands diary management and can provide a high level of personal support
• Excellent IT skills - highly proficient in MS Word, and a good knowledge of Power point and Excel
• Accurate, fast typing skills
• Strong interpersonal skills, with the ability to communicate effectively at all levels and offering support and advice where needed
• Good written and verbal communication and interpersonal skills
• Excellent organisational skills, the ability to manage and prioritise own workload and work to deadlines

Benefits

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• 'Spire for you' reward platform - discount and cashback for over 1000 retailers
• Free Bupa wellness screening
• Private medical insurance
• Life assurance
• Save an average of £50 per month with our free car parking

We commit to our employees well-being through work life balance, on-going development, support and reward.

Our Values

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 38 hospitals and 50 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.

For us, it's more than just treating patients; it's about looking after people.

Closing date: In order to streamline our recruitment process, we reserve the right to close a vacancy prior to the advertised closing date once we have received a sufficient number of applications.