Personal Assistant

Hard Hat Recruitment; Rochester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading Personal Assistant firm in the UK is seeking an experienced PA to the Director. This role involves providing administrative support, managing schedules, and assisting with documentation in a fast-paced environment. Strong communication and organisational skills are essential, along with proficiency in Microsoft Office. This position is ideal for a proactive individual comfortable liaising with senior management.

Qualifications

• Strong administrative or PA background, ideally within construction or passive fire.
• Excellent written and verbal communication skills.
• Strong organisational skills with high attention to detail.
• Proactive approach with the ability to manage multiple priorities.

Responsibilities

• Provide day-to-day administrative and organisational support to the Director.
• Manage diaries, appointments, travel arrangements, and meeting schedules.
• Assist with client correspondence, documentation, and reports.
• Prepare meeting agendas, take minutes, and follow up on actions.
• Support with internal processes, project tracking, and communication between teams.

Skills

Strong administrative background

Excellent written communication

Excellent verbal communication

Strong organisational skills

Proactive approach

Confident using Microsoft Office

Job description

We are seeking an experienced PA to the Director to join a leading Passive Fire Protection company based in Medway. This role will suit a proactive and highly organised individual who thrives in a fast-paced environment and enjoys working closely with senior management to support business operations and project delivery.

Key Responsibilities

• Provide day-to-day administrative and organisational support to the Director.
• Manage diaries, appointments, travel arrangements, and meeting schedules.
• Assist with client correspondence, documentation, and reports.
• Prepare meeting agendas, take minutes, and follow up on actions.
• Support with internal processes, project tracking, and communication between office and site teams.
• Handle confidential information with professionalism and discretion.
• Assist with HR, onboarding, and company compliance documentation where required.

About You

• Strong administrative or PA background, ideally within construction or passive fire.
• Excellent written and verbal communication skills.
• Strong organisational skills with high attention to detail.
• Confident using Microsoft Office (Word, Excel, Outlook).
• Proactive approach with the ability to manage multiple priorities.
• Professional and adaptable, comfortable liaising with senior stakeholders